Legal Assistant

Smith Search Inc.; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Extended health and dental

Three weeks vacation, 5 sick days

Job summary

Smith Search Inc. in midtown Toronto is seeking an experienced Litigation Legal Assistant to support two lawyers in a civil litigation practice spanning employment and labour matters.

The successful candidate will draft and file court documents, manage calendars, diarize deadlines, and coordinate client communications while maintaining organized electronic records. Hybrid work schedule offered after onboarding and a strong attention to detail is essential.

Qualifications

• 2+ years of law firm experience in civil litigation.
• Law Clerk diploma or ILCO designation.
• Excellent attention to detail and proofreading.
• Strong organizational skills and deadline management.
• Self-directed and dependable with initiative.
• Clear, professional written and verbal communication.
• Proficient keyboarding and MS Office.
• Experience with cloud-based legal practice management is a plus.

Responsibilities

• Draft, proofread, and file court documents.
• Serve and file with Ontario courts and tribunals.
• Communicate with clients and counsel promptly.
• Manage lawyers' schedules and coordinate calls/Video appointments.
• Diarize key dates and deadlines; maintain bring-forward system.
• Open/close files and maintain organized electronic records.

Skills

Attention to detail

Organizational skills

Communication skills

Typing speed

Self-directed

Education

Law Clerk diploma

ILCO designation

Tools

Office software

Cloud-based legal practice management

Job description

Our client, a well-established labour and employment law firm in midtown Toronto, is seeking an experienced Litigation Legal Assistant to join its team.

The Legal Assistant will support two lawyers in a litigation-focused practice, with matters spanning both employment and labour law. This role is well suited to a detail-oriented, proactive professional with a solid litigation background who is looking to join a collegial, supportive firm.

Duties & Responsibilities

• Draft, proofread, and issue correspondence and court documents
• Serve and file materials with the Ontario courts and administrative tribunals, including the Superior Court of Justice, Small Claims Court, Ontario Labour Relations Board, and Human Rights Tribunal of Ontario
• Communicate with clients, opposing counsel, and other parties promptly and professionally
• Manage lawyers’ schedules and coordinate phone and video appointments
• Diarize key dates, limitation periods, deadlines, and appearances, and maintain a reliable bring-forward system
• Open and close files as required
• Maintain organized electronic files and records

What We’re Looking For

• 2+ years of law firm experience, ideally supporting a civil litigation practice
• A Law Clerk diploma, ILCO designation, or other post‑secondary legal credential
• Meticulous attention to detail, with excellent grammar, spelling, and proofreading skills
• Strong organizational skills and the ability to manage multiple deadlines at once
• Self‑directed and dependable – able to work with minimal supervision and take initiative when needed
• Clear, professional written and verbal communication skills
• Fast, accurate keyboarding and strong proficiency with standard office productivity software
• Experience with a cloud-based legal practice management platform is an asset
• Base salary of $60,000–$65,000
• Annual bonus tied to firm performance
• Extended health and dental, 100% employer-paid (after 3 months)
• Three weeks’ vacation, plus 5 paid sick days
• Hybrid schedule – in office Tuesday, Wednesday, and Friday