Legal Assistant – Litigation

Legal; Ottawa; On-site; CAD 50,000 - 75,000; Full time

Job summary

Meridia Recruitment Solutions has partnered with a well-established Ottawa law firm to recruit a Legal Assistant – Litigation. The role supports busy litigation practice with administrative and legal-document duties.

The successful candidate will coordinate litigation files, manage court filings, and assist with day-to-day operations. Strong organization, detail orientation, and client service are essential for success.

Qualifications

• 5–10+ years of experience as a Legal Assistant in a litigation practice.
• Diploma in Legal Administration or Law Clerk studies or related field.
• Strong knowledge of Ontario Rules of Civil Procedure.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Bilingualism in English and French is an asset.

Responsibilities

• Prepare, revise, proofread, and format legal documents such as pleadings and affidavits.
• Coordinate filing and service of court documents and deadlines.
• Maintain litigation calendars and critical scheduling requirements.
• Open, organize, and maintain client files per firm policies.
• Coordinate communications with clients, courts, opposing counsel, and experts.
• Schedule discoveries, mediations, hearings, and other litigation activities.
• Prepare lawyer dockets, assist with accounts and billing processes.
• Provide day-to-day administrative support to lawyers.

Skills

Strong organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work

Team collaboration

Client service

Education

Diploma in Legal Administration

Law Clerk studies

Office Administration – Legal

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Legal Assistant – Litigation

Ottawa, ON

Reference # AC - 7542

Meridia Recruitment Solutions has partnered with a well-established law firm in Ottawa to recruit a Legal Assistant – Litigation to support its busy litigation practice. This opportunity is ideal for an experienced legal professional who thrives in a fast-paced environment and enjoys providing comprehensive administrative and practice support to lawyers.

The successful candidate will play an important role in coordinating litigation files, preparing and managing legal documentation, overseeing court filings and deadlines, and supporting the efficient day-to-day operation of the practice. The ideal candidate will be highly organized, detail-oriented, proactive, and committed to delivering exceptional client service.

YOUR RESPONSIBILITIES:

• Prepare, revise, proofread, and format correspondence, pleadings, motion materials, affidavits, and other legal documents.
• Coordinate the preparation, filing, and service of court documents, ensuring compliance with applicable court requirements and deadlines.
• Maintain litigation calendars, limitation dates, court deadlines, and other critical scheduling requirements.
• Open, organize, and maintain client files and records in accordance with Firm policies and procedures.
• Coordinate communications with clients, courts, opposing counsel, experts, and other external stakeholders.
• Schedule and coordinate discoveries, mediations, hearings, meetings, and other litigation-related activities.
• Prepare lawyer dockets, assist with the preparation of accounts, and support billing and other financial administrative processes.
• Provide day-to-day administrative and practice support to lawyers, anticipating needs and helping ensure matters progress efficiently.
• Assist with special projects and additional duties as required.

YOUR REQUIREMENTS:

EDUCATION & EXPERIENCE

• Diploma in Legal Administration, Law Clerk studies, Office Administration – Legal, or a related field, or an equivalent combination of education and relevant experience.
• Ideally, 5–10+ years of experience as a Legal Assistant in a litigation practice.
• Strong working knowledge of litigation procedures, court filing requirements, and the Ontario Rules of Civil Procedure.
• Experience supporting construction litigation or construction law matters would be considered an asset.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Bilingualism in English and French would be considered an asset.

KEY SKILLS & CHARACTERISTICS

• Strong organizational and time-management skills, with the ability to manage multiple files, competing priorities, and time-sensitive deadlines.
• Exceptional attention to detail and accuracy, with a commitment to producing high-quality work.
• Excellent written and verbal communication skills.
• Ability to adapt to changing priorities, exercise sound judgment, and problem-solve effectively in a fast-paced environment.
• Demonstrated initiative and the ability to work independently, anticipate needs, and take ownership of responsibilities.
• Ability to work collaboratively with lawyers, colleagues, and external stakeholders.
• Professionalism, discretion, and sound judgment when handling confidential and sensitive information.
• A strong commitment to providing exceptional client service.

This is a current vacancy; the salary range is $50,000–$75,000.