Litigation Legal Assistant - 4 Month Contract

Recruiting in Motion; Toronto; On-site; CAD 48,000 - 64,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking an experienced Legal Assistant in Toronto to support a Partner and two Associates on complex litigation and regulatory matters.

The role requires meticulous organization, ability to manage multiple priorities, and strong proofreading and communication skills. Proficiency in MS Office 365 and iManage is expected, with confidentiality and independent work capability.

Qualifications

• 5+ years of Legal Assistant experience in a law firm with litigation exposure.
• Experience handling court documents, deadlines, and dockets.
• Strong MS Office 365 skills and proficiency with document management systems.
• Professional, discreet, and capable of handling confidential information.

Responsibilities

• Provide day-to-day legal and administrative support to multiple lawyers.
• Prepare pleadings, affidavits, factums, motions, and other documents.
• Manage litigation calendars, deadlines, court filings, hearings, and trials.
• Coordinate with courts, opposing counsel, clients, and experts.
• Open, maintain, organize, and close files in the document system.
• Manage lawyer calendars, meetings, travel, and logistics.
• Assist with billing, docketing, expenses, and time entries.
• Track active files and follow up on deadlines and items.

Skills

Litigation support

Document management

MS Office 365

Time management

Communication

Confidentiality

Independent working

Education

Paralegal or Legal Assistant diploma

Tools

iManage

Job description

Location: Toronto, ON Duration: 4 months, with potential for extension

Our client is seeking an experienced Legal Assistant to provide support to a Partner and two Associates working on complex litigation, negotiations, regulatory matters, and public law files. This is a fast-paced role requiring strong organization, attention to detail, and the ability to manage competing priorities. Litigation experience is mandatory.

Key Responsibilities

• Provide day-to-day legal and administrative support to multiple lawyers.
• Prepare, format, proofread, and revise pleadings, affidavits, factums, motion materials, agreements, correspondence, and other legal documents.
• Manage litigation calendars, deadlines, court filings, hearings, and trial materials.
• Coordinate with courts, tribunals, opposing counsel, clients, experts, and other stakeholders.
• Open, maintain, organize, and close files while ensuring document management systems remain accurate and up to date.
• Manage lawyer calendars, meetings, travel, appointments, and other logistics.
• Assist with billing, docketing, expense reports, and time entry.
• Track active files and proactively follow up on deadlines and outstanding items.
• Provide general administrative and project support as required.

Requirements

• 5+ years of Legal Assistant experience within a law firm.
• Mandatory experience supporting litigation files, including court documents and litigation deadlines.
• Strong organizational and time-management skills with the ability to support multiple lawyers.
• Excellent proofreading, written communication, and attention to detail.
• Proficiency with Microsoft Office 365.
• Experience with iManage or a similar document management system.
• Professional, discreet, and able to handle confidential information.
• Ability to work independently while contributing effectively to a collaborative team.

Nice to Have

• Experience in Aboriginal/Indigenous law, constitutional law, public law, or Indigenous governance.
• Familiarity with Ontario or other Canadian court filing procedures.
• Legal Assistant, Law Clerk, or Paralegal diploma.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.