Executive Assistant

TD; Toronto; On-site; CAD 55,000 - 80,000; Full time

Job summary

TD Bank Group is seeking an organized Executive Assistant in Toronto to support multiple executives. You will manage calendars, coordinate domestic and international travel, and assist with onboarding, expenses, and confidential administrative tasks.

The role demands autonomy, discretion, and strong communication. Candidates typically have a high school diploma with 3–5 years of relevant experience and advanced knowledge of Microsoft Office.

Qualifications

• High school diploma with 3 to 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word).
• Ability to work independently and coordinate information across teams.

Responsibilities

• Manage executives' calendars and coordinate complex travel arrangements.
• Process expenses for teams and support onboarding/offboarding activities.
• Support meetings, prepare presentations, and assist with confidential tasks as needed.

Skills

Microsoft Office Suite

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Education

High school diploma

Job description

Work Location:Toronto, Ontario, CanadaHours:37.5Line of Business:AdministrationPay Details:$55,000 - $80,000 CADThe pay details posted reflect a temporary market premium specific to this role that is reassessed annually.TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.Job Description:Department OverviewAt TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.Job DetailsIf you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.What You'll DoNo matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:Make an Impact:Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutionsCoordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external partiesProcess expenses for teams ensuring timely completionAssist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictionsMaintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalfApply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)Inform immediate team regularly on project status, as well as relevant information related to day-to-day activitiesProvide vacation/temporary coverage for colleagues, supporting additional leadersExperience Growth:Provide training to new Executive Assistants and be a Subject Matter Expert for common tasks performedWork with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasksCultivate our Culture of Care:Provide support while ensuring quality service and professionalism at every interactionParticipate fully as a member of the team and contribute to a positive work environmentJob RequirementsWhat You Need to SucceedWe’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.High school diploma with 3 to 5 years of relevant experienceExtensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teamsAbility to collaborate with other Executive Assistants, in addition to internal and external partnersCan perform efficiently in a multi-task environment and ensure deadlines are metCan efficiently interpret TD policies and help executives apply these standards in a fast-changing environmentExperience coordinating travel arrangements and comfortable managing frequent changesStrong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirementsExcellent communication skills with the ability to listen actively, ask questions and communicate effectivelyStrong judgment skills to support initiatives and apply discretion when working with confidential informationColleague DevelopmentThrough regular development conversations and training programs, we’re committed to providing our colleagues with the support they need to thrive both at work and at home.Applications must include:Cover letter (one letter-sized page only)Resume (two letter-sized pages only)Interview ProcessWe’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.Who We Are:TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.Our Total Rewards PackageOur Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn moreAdditional Information:We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.Colleague DevelopmentIf you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.Training & OnboardingWe will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.Interview ProcessWe’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.AccommodationYour accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.We look forward to hearing from you!Language Requirement (Quebec only):Sans Objet