Executive Assistant

Scotiabank; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

Scotiabank is seeking an Executive Assistant in Toronto, Ontario to provide high-level administrative support to three Vice Presidents within the Office of the Global Wealth Transformation & Growth Strategy team. You will manage calendars, coordinate complex travel, and handle confidential information with integrity.

Candidates should have a Bachelor's degree, 5+ years of C-Level support experience, and strong organizational, communication, and time-management skills.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 5+ years of related experience supporting a C-Level Executive.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Discretion handling confidential information.

Responsibilities

• Provide high-level administrative support to three Vice Presidents.
• Act as liaison between senior leadership and stakeholders.
• Coordinate travel arrangements and itineraries.
• Proactively manage complex executive calendars and meetings.
• Assist in planning employee events and town halls.
• Process and track expense reports per policy.
• Maintain confidentiality of sensitive information.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Microsoft Office

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

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Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

• Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
• Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
• Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
• Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
• Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
• Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
• Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
• Work closely with other members of the support team to ensure the overall efficiency of the office.
• Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
• Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Bachelor's degree or equivalent work experience required
• 5+ years of related experience supporting a C-Level Executive
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Strong attention to detail and ability to prioritize tasks effectively
• A professional demeanor and the ability to represent the company to clients and partners
• Discretion and the ability to handle sensitive information with integrity
• Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.