Executive Assistant I

WESCO; Burnaby; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic and forward-thinking company as an Executive Assistant I, where you will provide essential support to top executives. In this role, you'll engage in high-level administrative tasks, including managing schedules, preparing reports, and coordinating meetings. Your strong organizational and communication skills will be vital as you interact with both internal and external clients. This position offers a unique opportunity to contribute to the smooth operation of executive functions in a collaborative environment, making it perfect for those looking to advance their career in administrative support.

Qualifications

• 3-5 years of administrative support experience required.
• Strong computer skills, including proficiency in Microsoft Office.

Responsibilities

• Manage schedules and calendars for Vice Presidents.
• Prepare reports, emails, and PowerPoint presentations.
• Coordinate meetings and events, including travel arrangements.

Skills

Administrative Support

Microsoft Office

Communication Skills

Organizational Skills

Attention to Detail

Education

High School Degree

Bachelor’s Degree

Job description

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will provide high-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events.

Responsibilities:

• Functions as point of contact between Vice Presidents and internal and external clients.

• Manages and maintains Vice President schedules and calendars.

• Prepares invoices for approval,

• Prepares reports, emails, and other documents.

• Prepares and formats PowerPoint presentations.

• Makes travel arrangements for those you support..

• Files and retrieves documents, records and reports.

• Prepares responses to correspondence.

• Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work.

• Prepares agendas and coordinates arrangements for meetings and events.

Qualifications:

• High School Degree required. Bachelor’s degree preferred.

• 3 years required, 5 years preferred of administrative support experience.

• Strong computer skills, including Microsoft Office.

• Strong verbal and written communication skills.

• Knowledge of telephone protocol.

• Strong attention to detail and organizational skills.

• Discretion with confidential information

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