Executive Assistant I

WESCO Distribution; Burnaby; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide high-level administrative support to Vice Presidents. In this vital role, you will manage schedules, prepare reports, and coordinate meetings, ensuring smooth operations within the executive team. The ideal candidate will possess strong organizational skills and a keen attention to detail, along with proficiency in Microsoft Office. Join a dynamic team where your contributions will be valued, and help drive the success of the organization through effective support and communication.

Qualifications

• 3-5 years of administrative support experience required.
• Strong computer skills and attention to detail are essential.

Responsibilities

• Manage schedules and calendars for Vice Presidents.
• Prepare reports, invoices, and PowerPoint presentations.
• Coordinate meetings and events.

Skills

Microsoft Office

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Education

High School Degree

Bachelor’s Degree

Job description

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will providehigh-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events.

Responsibilities:

• Functions as point of contact between Vice Presidents and internal and external clients.
• Manages and maintains Vice President schedules and calendars.
• Prepares invoices for approval,
• Prepares reports, emails, and other documents.
• Prepares and formats PowerPoint presentations.
• Makes travel arrangements for those you support..
• Files and retrieves documents, records and reports.
• Prepares responses to correspondence.
• Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work.
• Prepares agendas and coordinates arrangements for meetings and events.

Qualifications:

• High School Degree required. Bachelor’s degree preferred.
• 3 years required, 5 years preferred of administrative support experience.
• Strong computer skills, including Microsoft Office.
• Strong verbal and written communication skills.
• Knowledge of telephone protocol.
• Strong attention to detail and organizational skills.
• Discretion with confidential information

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