Executive Assistant to the CEO

Kristine Rose Photography; Stillwater Lake; Remote; CAD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a detail-oriented Executive Assistant to support its CEO in managing a thriving online photography education business. This role involves organizing crucial business operations, coordinating exciting online events, and transforming data into actionable insights. The ideal candidate will thrive in a remote work environment while occasionally meeting in person to strategize and plan. If you're passionate about helping others shine and have a knack for organization, this opportunity is perfect for you. Join a heart-centered team that values creativity and collaboration, and take your career to new heights!

Qualifications

• 3+ years in an assistant, project management, or operations role.
• Experience supporting small businesses or online entrepreneurs.

Responsibilities

• Manage CEO's calendar and communications effectively.
• Coordinate online events and product launches.

Skills

Project Management

Organizational Skills

Communication Skills

Data Analysis

Time Management

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Google Workspace

ClickUp

Slack

Chat GPT

Zoom

Canva

Zapier

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Kristine Rose Photography

Fine Art Nightscape Photographer and Photography Educator

Are you a tech-savvy, detail-oriented organizational pro who thrives on simplicity, automation, and order?

Does the idea of supporting a thriving online education business while working with creative people light you up?

We're seeking an exceptional Executive Assistant to join our heart-centered team and support our CEO in managing and growing our successful online digital photography products business.

Our company helps thousands of creative people worldwide through courses, memberships, and online events.

Are you a tech-savvy, detail-oriented organizational pro who thrives on simplicity, automation, and order?

Does the idea of supporting a thriving online education business while working with creative people light you up?

We're seeking an exceptional Executive Assistant to join our heart-centered team and support our CEO in managing and growing our successful online digital photography products business.

Our company helps thousands of creative people worldwide through courses, memberships, and online events.

The Role

• Be the CEO's right hand, managing crucial business operations
• Support our thriving community through various digital platforms
• Help coordinate exciting online events and product launches
• Create and manage content across multiple channels
• Transform data into actionable insights

About You

• You’ve supported small businesses or online entrepreneurs before — ideally 3+ years in an assistant, project management, or operations role.
• You’re a natural organizer, grounded, independent, and thrive on helping others shine.
• You live in Nova Scotia and love the idea of meeting in person (near Upper Tantallon) quarterly or as needed to whiteboard, plan, and dream big together.

What You’ll Be Doing

Your first big project will be creating SOPs (Standard Operating Procedures) for how we do things: from launches and onboarding to managing inboxes and expense tracking. You’ll document, streamline, and bring order to the behind-the-scenes so our team can move with more flow and focus.

After that, you’ll step into a broader support role that includes:

Calendar & Meeting Support

• Own my calendar with intention, protect my time, and ensure I'm prepped and aligned.
• Schedule meetings, student calls, and seasonal planning sessions.

Inbox & Communication

• Process my personal inboxes, responding where appropriate, flagging what’s important, and bringing clarity to the chaos.
• Draft replies or follow-ups with students, collaborators, and vendors.

Project & Launch Coordination

• Support launches, marketing efforts, and student-facing initiatives using project management tools.
• Track tasks, timelines, and data to creat actionable insights.
• Create and maintain Custom GPTs trained on company data

Travel & Event Planning

• Help plan in-person shoots, conferences, speaking engagements, business and family travel.
• Coordinate logistics and add all details to the calendar in a clean, easy-to-use way.

Admin & Expense Tracking

• Manage expense receipts, liaise with our bookkeeper, and help me stay financially organized.
• Handle personal tasks (scheduling appointments, ordering gifts, etc.)

Tools you'll use

• Google Workspace (Drive, Calendar, Gmail)
• ClickUp or Notion
• Slack
• Chat GPT
• Voxer
• Zoom
• Canva
• Learning Management Systems
• Email Services
• Zapier

What Success Looks Like

• The inbox is clear, the calendar is clean, and I feel 10 lbs lighter after our check-ins.
• Our systems (especially SOPs!) are documented and easy to follow.
• You feel trusted, empowered, and energized by the work.
• We meet in person once a quarter to reflect, recalibrate, and sketch what’s next.
  

The Details

Location: Remote work, Based in Nova Scotia

Hours: 20–30 hours/week to start

Compensation: $25–30/hr CAD depending on experience

Start Date: Flexible, ideally within the next 15-30 days

Type: Contractor, with potential for long-term growth

About Kristine Rose Photography

I'm Kristine, a Milky Way photographer, artist, educator, and founder of Kristine Rose Photography. I help photographers create and sell meaningful work through online courses, memberships, and storytelling that celebrates both art and the night sky.

How to Apply

Send an email to [e-mail] with the subject line:

“Executive Assistant Application – [Your First + Last Name]”

Please include:

A short video (under 3 min) or written intro telling me about you and why this role feels like a good fit.

A résumé or LinkedIn profile

A few notes about your availability and preferred start date

(Optional) Examples of systems you've created, favorite tools, or a screenshot of your most satisfying to-do list

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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