Executive Assistant, Engineering & Transportation

District of West Vancouver; West Vancouver; On-site; CAD 78,000 - 88,000; Full time

Benefits offered by this job

Compressed workweek (optional)

On-site fitness centres

Job summary

District of West Vancouver is seeking an Executive Assistant for the Engineering & Transportation Division. The role supports the Director with confidential projects, prepares reports and presentations, and coordinates FOI responses while handling routine administrative tasks.

Position is temporary, full-time for about six months, working 35 hours weekly. On-site role with 78,300–88,200 CAD/year plus 14% in lieu of benefits; closing date 2026-11-16. Police check and credentials required.

Qualifications

• Requires Grade 12 plus courses in administration support.
• Minimum three years’ experience as an administrative or executive assistant or equivalent.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide executive administrative support to the Director of Engineering Services, including handling confidential projects and communications.
• Prepare large volumes of correspondence, agendas, reports, presentations and meeting minutes.
• Coordinate responses to FOI requests and media inquiries.
• Organize office operations including mail, scheduling, supplies, filing and records.

Skills

Administrative experience

Communication

Confidentiality

Education

Grade 12 + admin courses

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Executive Assistant, Engineering & Transportation

(Temporary, Full-Time – Approximately 6 Months) Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.
The West Vancouver Engineering & Transportation Division has an opening for a temporary, full-time Executive Assistant for a period of 6 months with: the ability to maintain confidentiality in all aspects of the work; knowledge of local government and its relationships with residents, other levels of government, and the private sector; and the ability to take the initiative and work independently to support the management team and the division as a whole. The successful candidate will be responsible for:

• Providing executive administrative support to the Director of Engineering Services, including assistance with highly sensitive, confidential projects and communications requiring tact and diplomacy;
• Providing general administrative support including the preparation of large volumes of correspondence, agendas, reports, presentations, statistics, major publications, and meeting minutes;
• Coordinating the division’s response to Freedom of Information requests and media inquiries;
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
• Leading or co-leading corporate initiatives related to the District’s Community Strategic Plan and the Department’s strategic work plan;
• Coordinating a variety of activities in preparation for staff and consultant meetings, community forums, and focus groups;
• Ability to adopt to a changing environment and handle multiple priorities;
• Providing a variety of information to internal and external contacts including explaining and interpreting rules and regulations which govern department operations; and
• Participating in other duties and special projects as assigned.

The successful candidate will have completed Grade 12 plus courses in administration support and at least three years’ experience as an administrative or executive assistant or combination of education and comprehensive related experience in public or private sector administration or business; high degree of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; and the ability to communicate effectively both verbally and in writing and work effectively and tactfully with a diverse range of people and groups. Experience and/or familiarity with functions and services provided for by the Engineering Division considered an asset. The District offers an optional compressed workweek and access to on-site fitness centres. The successful candidate will be required to supply a police information check and a copy of their credentials.

Position Status:

Exempt – Temporary, Full-Time

Hours of Work:

35 hours per week
(hours and days of work may vary – flexible hours, with the ability to attend events/meetings outside of working hours is required)

Rate of Pay:

$78,300.00 - $88,200.00 per year plus 14% in lieu of benefits

Closing Date:

11:59 p.m. on Monday, November 16, 2026

0810-26-EXEMPT-03

If you have any questions please contact us [e-mail]