Executive Assistant, Engineering & Transportation

West Vancouver; West Vancouver; On-site; CAD 78,000 - 88,000; Full time

Benefits offered by this job

Compressed workweek

On-site fitness centres

Job summary

West Vancouver seeks a temporary, full-time Executive Assistant in the Engineering & Transportation Division for approximately six months. Responsibilities include supporting the Director of Engineering Services with confidential projects and communications, preparing extensive correspondence, agendas, reports, and minutes.

Additional duties include coordinating FOI responses and media inquiries, organizing office functions, and assisting with staff and consultant meetings as well as initiatives

Qualifications

• Grade 12 plus courses in administration support.
• At least 3 years’ experience as an administrative or executive assistant.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to communicate effectively both verbally and in writing.

Responsibilities

• Provide executive administrative support to the Director of Engineering Services, including handling highly sensitive projects and communications.
• Prepare large volumes of correspondence, agendas, reports, presentations, statistics, and meeting minutes.
• Coordinate the division’s response to Freedom of Information requests and media inquiries.
• Organize office functions including mail, scheduling, supplies, and records.
• Lead or co-lead corporate initiatives related to the District’s Community Strategic Plan.
• Coordinate activities for staff and consultant meetings, forums, and focus groups.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Administrative experience

Executive support

Communication skills

Education

Grade 12 + admin courses

Job description

(Temporary, Full-Time – Approximately 6 Months)

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The West Vancouver Engineering & Transportation Division has an opening for a temporary, full-time Executive Assistant for a period of 6 months with: the ability to maintain confidentiality in all aspects of the work; knowledge of local government and its relationships with residents, other levels of government, and the private sector; and the ability to take the initiative and work independently to support the management team and the division as a whole. The successful candidate will be responsible for:

• Providing executive administrative support to the Director of Engineering Services, including assistance with highly sensitive, confidential projects and communications requiring tact and diplomacy;
• Providing general administrative support including the preparation of large volumes of correspondence, agendas, reports, presentations, statistics, major publications, and meeting minutes;
• Coordinating the division’s response to Freedom of Information requests and media inquiries;
• Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;
• Leading or co-leading corporate initiatives related to the District’s Community Strategic Plan and the Department’s strategic work plan;
• Coordinating a variety of activities in preparation for staff and consultant meetings, community forums, and focus groups;
• Ability to adopt to a changing environment and handle multiple priorities;
• Providing a variety of information to internal and external contacts including explaining and interpreting rules and regulations which govern department operations; and
• Participating in other duties and special projects as assigned.

The successful candidate will have completed Grade 12 plus courses in administration support and at least three years’ experience as an administrative or executive assistant or combination of education and comprehensive related experience in public or private sector administration or business; high degree of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; and the ability to communicate effectively both verbally and in writing and work effectively and tactfully with a diverse range of people and groups. Experience and/or familiarity with functions and services provided for by the Engineering Division considered an asset.

The District offers an optional compressed workweek and access to on-site fitness centres.

The successful candidate will be required to supply a police information check and a copy of their credentials.

Position Status

Exempt – Temporary, Full-Time

Hours of Work

35 hours per week

(hours and days of work may vary - flexible hours, with the ability to attend events/meetings outside of working hours is required)

Rate of Pay

$78,300.00 - $88,200.00 per year plus 14% in lieu of benefits

Closing Date

11:59 p.m. on Monday, November 16, 2026

We want to thank all applicants, however only those chosen for an interview will be contacted.