Executive Assistant – Civil & Infrastructure

Pomerleau; Montreal; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP with 5% employer matching

Hybrid work model

Employee stock ownership program

Career development opportunities

Transit pass reimbursement

4 weeks vacation

Job summary

Pomerleau is seeking an Executive Assistant to support the Vice President and leadership of the Bridges and Marine Works team. You will drive administrative efficiency, coordinate MORs, prepare briefs, and maintain governance on SharePoint and communications across the division.

You will work with stakeholders at all levels, manage multiple priorities, and contribute to ongoing process improvements in a dynamic national construction context.

Qualifications

• Five+ years in executive support or leadership coordination.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication; capable of summaries.
• Professional judgment with discretion handling sensitive information.
• Autonomy and initiative in a dynamic construction environment.
• Ability to collaborate with stakeholders at all levels.

Responsibilities

• Provide admin and operational support to the Vice President and leadership.
• Coordinate MORs, agendas, minutes, decision logs, and follow-ups.
• Manage SharePoint sites and division documentation.
• Prepare executive briefs, reports, and leadership documents.
• Produce summaries and dashboards for decision making.
• Organize division events, travel, and internal forums.

Skills

Executive support

MS 365 proficiency

Communication

Discretion & confidentiality

Meeting planning

Stakeholder collaboration

Project coordination

Education

Diploma in Administration/Office Tech/Management

Tools

SharePoint

PowerPoint

Excel

Outlook

Teams

Job description

Ready to build your career? We want to hear from you.

As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the opportunity to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success.

What you will do

• Provide administrative and operational support to the Vice President and leadership team.
• Act as the central point of contact between directors, corporate functions, and internal stakeholders.
• Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings.
• Prepare agendas, meeting minutes, decision logs, and action item follow-ups. Track commitments and ensure follow-through on actions arising from management meetings.
• Coordinate leadership committees, collaborative meetings, and internal forums.
• Centralize, organize, and maintain division documentation.
• Manage and govern SharePoint sites and collaboration tools.
• Maintain organizational charts, distribution lists, and division directories.
• Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents.
• Produce summaries, dashboards, and decision-support materials.
• Coordinate division events, workshops, retreats, conferences, and travel arrangements.
• Contribute to the continuous improvement of administrative and operational processes.

This Role Is for You If You Have

• A diploma in Administration, Office Technology, Management, or a related field.
• At least five years of experience in an executive support or leadership coordination role.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Strong communication, writing, and summarization skills.
• A high level of autonomy, initiative, and professional judgment.
• The professionalism and discretion required to handle confidential and sensitive information.
• The ability to collaborate effectively with stakeholders at all levels of the organization.
• Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Additional Assets

• Experience preparing executive presentations, management reports, and leadership-level documentation.
• Experience in a project-based environment or within the construction industry.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.