Executive Project Assistant

Pomerleau; Montreal (administrative region); Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model for corporate roles

RRSP with employer matching

Employee stock ownership program

4 weeks of vacation

Job summary

Pomerleau in Montréal, QC is seeking an organized executive assistant to support the Executive Vice President and project teams. You will draft correspondence, manage calendars, coordinate meetings, and ensure follow-up across departments.

With at least two years of experience and a Diploma of Vocational Studies or equivalent, you will handle confidential information, prepare expense reports, translations, and special projects while delivering high-quality, discreet, and proactive service.

Qualifications

• 2+ years in a similar executive assistant/administrative role
• Diploma of Vocational Studies (DVS) or Attestation of College Studies (ACS) or equivalent
• Demonstrated creativity, autonomy and versatility
• Ability to manage multiple priorities with strong organizational skills

Responsibilities

• Prepare, process, and draft correspondence and mandates across departments.
• Support the Executive Vice President as primary contact, triaging requests and ensuring follow-up.
• Coordinate executive meetings, documents, reports, and presentations.
• Identify obstacles and communicate proactively to keep projects on track.
• Manage calendars and schedules with discretion and efficiency.
• Handle emails and maintain an organized filing/document system.
• Track and prioritize tasks while ensuring process quality.

Skills

Organizational skills

Attention to detail

Discretion & confidentiality

Multitasking

French language

Education

DVS / ACS or equivalent

Tools

Microsoft Office

Job description

Ready to build your career? We want to hear from you.

This role involves supporting project team members by providing guidance and administrative support throughout all phases of the construction process.

What you will do

• Prepare, process, and draft all required correspondence and ensure the execution of various mandates across departments.
• Serve as a key resource supporting the Executive Vice President, acting as the primary point of contact, triaging requests, and ensuring appropriate follow-up.
• Coordinate various executive meetings, including the preparation of required documents, reports, and presentations.
• Proactively identify, anticipate, and promptly communicate potential obstacles or roadblocks.
• Effectively and proactively manage calendars and schedules.
• Manage emails and maintain an efficient filing and document management system.
• Ensure proper tracking and prioritization of tasks while maintaining the quality of established processes.
• Facilitate the effective execution of the Executive Vice President’s responsibilities and activities.
• Participate in special projects and strategic initiatives.
• Provide translation support for various communications as required.
• Prepare, reconcile, and follow up on executive expense reports and payments.
• Organize and synthesize information received from various stakeholders and executives.
• Draft a variety of publications, editorials, speeches, and executive communications.

This role could be for you if you have

• Minimum of 2 years of relevant experience in a similar role.
• Diploma of Vocational Studies (DVS), Attestation of College Studies (ACS), or an equivalent combination of education and relevant experience.
• Demonstrated creativity, autonomy, and versatility.
• Strong attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent organizational skills, sense of responsibility, and strong political savvy.
• Strong interpersonal and relationship-building skills.
• High level of adaptability and flexibility.
• Ability to maintain discretion and confidentiality at all times.
• Sound judgment and the ability to anticipate needs and requirements proactively.
• Exceptional attention to detail.
• Demonstrated integrity and a collaborative, caring approach.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Work Location

4275 Jean-Talon East Street, Montréal, QC H1S 1J5

Employment Conditions

• Permanent full-time position 40 hours per week
• Language of Work : French

Compensation and Benefits

• Salary ranging from $60,000 to $65,000, with eligibility for the company bonus program and employee share ownership plan.
• Up to 5% RRSP matching following the eligibility period.
• 4 weeks of vacation.
• Comprehensive health, medical, and dental coverage paid by the employer.
• Annual salary increases ranging from 2% to 5% based on performance.

Contact Information

Estelle Lopez ( [e-mail] ) [phone]

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.