Executive Assistant - C-Suite

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 100,000 - 110,000; Full time

Job summary

Quantum Management Services Ltd. in Downtown Toronto is seeking an experienced Executive Assistant to provide high-level support to C-suite leadership in a hybrid, downtown Toronto setting.

The role requires strong calendar management, travel coordination, and polished communication to coordinate global meetings and projects.

Qualifications

• 5+ years of progressive Executive Assistant experience within large, global organizations.
• Direct experience supporting C-suite executives.
• Strong organization, prioritization and proactive follow-through.
• Ability to manage confidential information with discretion.
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Provide high-level executive support to C-suite in a global organization.
• Manage complex calendars and shifting priorities.
• Coordinate internal and external meetings across time zones.
• Arrange domestic and international travel and itineraries.
• Prepare presentations and executive materials.
• Liaise with senior stakeholders on behalf of executives.

Skills

C-suite support

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

Job description

Position: Executive Assistant - C-Suite

Location: Downtown Toronto - Hybrid

Compensation: $100,000-$110,000 + bonus, generous vacation, employer-paid benefits, RRSP contribution and matching

Job Type: Permanent

Posting Type: Open Vacancy

About the Opportunity

Our client, a large global natural resources organization, is seeking an accomplished Executive Assistant to provide high-level support to C-suite leadership in downtown Toronto.

This is a highly visible role for an EA who has supported senior executives within a large, complex organization and is comfortable operating across multiple priorities, stakeholders and time zones. You are polished, proactive and highly organized, with the judgment and confidence to anticipate needs and work effectively with senior leaders across a global business.

What You'll Be Doing

• Provide high-level executive support to C-suite leadership within a global organization
• Manage complex and frequently changing calendars, proactively resolving conflicts and shifting priorities
• Coordinate senior-level internal and external meetings across multiple stakeholders, functions and time zones
• Arrange detailed domestic and international travel, accommodations and itineraries
• Prepare presentations, reports, correspondence, agendas and other executive materials
• Anticipate upcoming priorities and administrative needs, proactively following up and resolving issues
• Liaise with senior leaders and internal and external stakeholders on behalf of the executives
• Manage confidential and sensitive information with exceptional discretion and professionalism

What We're Looking For

• 5+ years of progressive Executive Assistant experience within a large, complex corporate or global organization
• Demonstrated experience directly supporting C-suite executives or equivalent senior executive leadership
• Experience supporting multiple senior executives and confidently managing competing priorities
• Strong judgment and discretion when navigating confidential and sensitive matters
• Highly organized, detail-oriented and proactive, with exceptional follow-through
• Comfortable operating autonomously and anticipating the needs of senior leadership

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.