Executive Assistant

Luann Bagg Staffing Inc.; Toronto; Hybrid; CAD 85,000 - 90,000; Full time

Benefits offered by this job

Pension plan

Full benefits

Vacation 3-4 weeks

Employee development

Job summary

Luann Bagg Staffing Inc. is seeking an Executive Assistant to support three SVPs in a fast-paced, collaborative environment. The role manages calendars, emails, travel itineraries, and confidential correspondence with initiative and discretion.

This is a long-term partnership with executives who value proactive, detail-oriented support. The position offers a hybrid work arrangement (office two days per week) near Union Station, a base salary of 85,000–90,000 CAD, and a robust pension plan with

Qualifications

• 8+ years of senior-level executive support experience.
• Excellent time management and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Post-secondary education is an asset.
• Excellent relationship-building and collaboration skills.
• Discretion with confidential information.

Responsibilities

• Manage complex calendars and travel itineraries.
• Prepare executive-level correspondence, reports, and presentations.
• Draft and edit documents for internal and external stakeholders.
• Plan and prepare meetings and agendas.
• Review and submit detailed expense reports.
• Interact with external parties and act as an extension of the Executives.
• Maintain confidentiality with sensitive information.

Skills

8+ years executive support

Time management

MS Office Suite

Relationship building

Attention to detail

Written communication

Education

Post-secondary education (asset)

Tools

Microsoft Office Suite

Job description

Base Salary 85,000-90,000 with a Robust Pension Plan, Immediate Full and Extensive Benefits, 3-4 Weeks of Vacation and employee perks/development!!!

This a HYBRID role and you will be required to work in the office two days per week. The office is close to Union Starion.

The OPPORTUNITY

is with a client that is a stable and well-established organization. The organization is seeking an Executive Assistant to support three SVPs who are extremely collaborative and all work in the same division. The Executives are looking for a long-term partnership with their EA. The Executives want an Executive Assistant with initiative, strong interpersonal skills, excellent attention to detail and the ability to manage extremely confidential information. In this role, you will manage complex and ever-changing calendars, action emails, create and prepare executive level correspondence, documentation, reports and presentations as well as plan travel. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment!

Responsibilities include:

• Manage complex and constantly changing calendars, schedule meetings and ensure that Executives are made aware of last-minute changes
• Ensure Executives have all meeting materials in advance of meetings
• Anticipate the needs of the Executives and manage competing priorities
• Manage emails from busy inboxes and flag urgent emails/requests
• Book travel (flights, hotel and car service) and provide a detailed itinerary
• Draft and edit correspondence for internal and external stakeholders
• Prepare reports and presentations for high level/ Executive meetings
• Plan department meetings and meetings with direct reports (ensure all meeting material is organized and ready in advance of the meeting), attend meetings as required, create agendas etc.
• Prepare and submit detailed expense reports, ensuring accuracy
• Interact with external parties, act as an extension of the Executives with external stakeholders and direct reports
• Review and manage confidential information/correspondence with absolute discretion

Qualifications:

• Previous experience (8+ years) supporting multiple Senior level Executives in a fast-paced environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Completion of post secondary education is a definite asset
• Enjoys building relationships and collaborating with a variety of stakeholders
• Accurate and detail-oriented with a proactive and resourceful mind-set
• Strong interpersonal skills combined with professional written communication skills