Real Estate Administrative Assistant

JDass Corp; Mississauga; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Professional work environment

Growth opportunities

Exposure to high-volume real estate

Job summary

Nik Handa Real Estate Team at RE/MAX in Mississauga, ON is seeking a motivated Real Estate Administrative Assistant to support the team with a range of administrative and clerical tasks essential for smooth real estate operations.

You will manage calendars, prepare documents, coordinate showings, and help with client communications, marketing materials, and office logistics in a fast-paced, professional environment. 3+ years in real estate admin and familiarity with MLS/TRREB is preferred.

Qualifications

• 3+ years of relevant work experience in real estate admin or office support.
• Experience using MLS, TRREB, MATRIX and REALTOR.ca is preferred.
• Familiarity with WebForms, REALM, Sky Slope, DigiSign and DocuSign is a plus.
• Strong organizational skills and attention to detail in document handling.
• Excellent written and verbal communication with clients and team.
• Ability to work independently and collaboratively in a fast-paced real estate office.

Responsibilities

• Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings.
• Prepare and distribute real estate forms, documents, and marketing materials; create listings and agreements.
• Communicate with clients via phone, email, and follow-up calls; support client inquiries.
• Manage day-to-day office activities including supplies and filing systems.
• Coordinate property showings, open houses, and gather client feedback.
• Manage social media content, ads, and weekly updates for marketing efforts.
• Maintain databases, generate reports, and ensure data accuracy.

Skills

Digital marketing

Computer proficiency

Organization

Communication

Attention to detail

Team player

Tools

MLS

TRREB

MATRIX

REALTOR.ca

WebForms

REALM

SkySlope

DigiSign

DocuSign

Broker Bay

Follow Up Boss

Job description

About Us

Nik Handa Real Estate In-Office | Mississauga, ON, Canada The Nik Handa Real Estate Team at RE/MAX is a top-performing group specializing in investment real estate across the 905 and 416 regions. With over 500 completed transactions and ranking in the top 1% of the GTA for commercial and residential deals, the team is known for deep market knowledge, strong negotiation expertise, and a client-first approach. We pride ourselves on delivering exceptional results and guiding clients through every stage of the real estate process with confidence and clarity.

About The Role

We are excited to hire a motivated and organized Real Estate Administrative Assistant to support the team by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions.

How We’ll Set You Up For Success

• Structured onboarding to help you get up to speed quickly
• Clear expectations, priorities, and workflows from day one
• Direct access to the agent and team for guidance and decision-making
• The tools, systems, and support needed to work efficiently
• A professional, fast-paced environment with opportunities to grow your skills in real estate

What You Will Do

Administrative Support

• Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings.

Document Preparation

• Prepare and distribute real estate forms, documents, and marketing materials.
• Create listings, sale and purchase agreements, and lease agreements.
• Ensure all necessary documents are well-maintained and organized.

Client Communication

• Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow‑up calls.

Office Management

• Manage day‑to‑day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.

Coordination

• Coordinate property showings, assist at open houses, and gather feedback from clients.
• Coordinate and manage all social media platforms, create and post content, social ads, and weekly updates.

Data Management

• Maintain databases, create and update reports, and ensure accuracy of property and financial data.

Travel Arrangements

• Make travel arrangements for the agent as and when required.

About You

• Digital & Marketing Skills: Experience in social media management, content creation, and basic marketing initiatives, with proficiency in Canva or any other design tools preferred.
• Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
• Organizational Skills: Strong organizational and time‑management skills to handle multiple tasks efficiently.
• Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members.
• Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data.
• Team Player: Ability to work independently as well as part of a team.

Qualifications And Experience

• 3+ years of relevant work experience within the real estate industry
• Experience using MLS, TRREB, MATRIX, REALTOR.CA
• Can effectively use WebForms, REALM, Sky Slope, DigiSign, DocuSign, Broker Bay
• Prior experience using Follow Up Boss software is preferred.
• Demonstrated interest and passion for real estate in general
• Ability to establish credibility, trust, and build relationships with people at all levels of the organization
• Must demonstrate a high level of ethics and personal integrity

Why Join Us

• Work closely with a top-performing real estate team
• Gain hands‑on exposure to high-volume, high-quality real estate transactions
• Be part of a professional, collaborative, and results-driven environment
• Develop valuable experience and skills within the real estate industry
• Long‑term growth potential for the right candidate

We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.