Executive Assistant

Raymond James Financial; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services firm is seeking an Executive Assistant to support senior executives in their Toronto office. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. The Executive Assistant will manage calendars, coordinate meetings, and provide project-related support. This position offers a competitive compensation and benefits package, including health benefits and a RRSP matching program.

Benefits

Health Benefits

RRSP Matching Program

Employee Stock Purchase Plan

Paid Time Off

Volunteer Days

Discretionary Bonuses

Tuition Reimbursement

Qualifications

• 5+ years of administrative experience in office administration.
• Experience in investment or law firm environments is a plus.
• Ability to communicate professionally in English, French desired.

Responsibilities

• Providing full administrative support to senior executives.
• Managing calendars, travel plans, and expenses.
• Identifying opportunities to optimize processes.

Skills

Communication

Attention to Detail

Self-Starter

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Job Description - Executive Assistant (2500345)

Executive Assistant - 2500345

At Raymond James,wedevelop,wecollaborate,wedecide,wedeliver, andweimprove together.

Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

Executive Assistant

How does the role impact the organization?

Reporting to one or more of the firm’s senior executive(s), the Executive Assistant is a key resource to the senior leadership team. The Executive Assistant is accountable for independent prioritization of the workload to ensure the identified objectives and deadlines are met and to ensure internal and external clients are handled in a courteous and friendly manner. This role is a resident role in the Toronto office a minimum of three (3) days per week. Presence for key meetings in-person is also a requirement of the role, e.g. Board or executive committees, visiting executives or guests, etc.

What will your role be responsible for?

• Providing full administrative support, including establishing and coordinating calendars, arranging and scheduling meetings, acting on telephone / mail requests received in the executive’s absence, and managing correspondence as appropriate;
• Organizing and pro-actively managing calendars, travel plans, and expenses for the supported executives, including arranging bookings, equipment and materials, responses of meeting attendees, and follow up as appropriate;
• Provide project-related support by verifying bills/expenses, statements and statement preparation, submit reports, and track completion of action items from meetings;
• Highly proficient in MS Products such as Excel, Word, PowerPoint and Outlook to provide support in the development of presentations, reports, and documents;
• Work effectively with different systems and CRM platforms
• Coordinate systems access requests and manage facilities’ needs;
• Work effectively with all levels of management and with external contacts;
• Support other regulatory administrative staff and participate in training, work allocation and problem resolution; and
• Proactively identify opportunities to optimize processes to drive business results.

What can you expect from us?

Our most important investment is in people. Upon eligibility, Raymond James Ltd offersflexible workstyles,a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more! We also support internal promotion and community involvement.

What do we expect from you?

• 5+ years of administrative experience in office administration;
• Experience in an investment firm / broker dealer or law firm environment is a plus;
• Communicate in professionally in English, with ability in French desired (verbal and written);
• Be a self-starter with the ability to work independently;
• Evaluate situations and anticipate implications and next steps;
• Pay attention to detail;
• Take the initiative to respond in an appropriate and timely manner;
• Handle confidential information with tact and discretion; and

We encourage our associates at all levels to:

• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm

At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions based on merit and business needs.

Here at Raymond James we demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email at [e-mail]. By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they mayneed to participate fully in the recruitment process.

Raymond James Ltd. is a member of the Investment IndustryRegulatory Organization of Canada (IIROC) and of the Canadian Investor ProtectionFund (CIPF). Customers’ accounts are protected by the Canadian Investor ProtectionFund within specified limits. A brochure describing the nature and limits ofcoverage is available upon request or at . 3Macs, MacDougall,MacDougall & MacTier and Raymond James Correspondent Services are divisions ofRaymond James Ltd. Raymond James Ltd. is an integrated financial services firm. Itssubsidiaries, Raymond James Investment Counsel Ltd., Raymond James FinancialPlanning Ltd., Raymond James Trust (Canada) and Raymond James Trust (Québec) Ltd.are not members of the IIROC or the CIPF. Please consult each subsidiary’s webpagesfor applicable corporate, regulatory or membership information.www.cipf.ca