Private Executive Assistant [Mandarin Required]

LinkedIn - Jobboard; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A Canadian family office seeks a Private Executive Assistant to provide high-level support to the President. This role involves managing household operations, coordinating international travel, and maintaining relationships with family contacts. The ideal candidate is organized, emotionally intelligent, and discreet, with a strong professional background. This long-term position offers stability and requires fluency in both English and Mandarin.

Benefits

Competitive Base Pay

Bonus Eligibility

Professional Development Reimbursement

Free On-site Gym Membership

Free Parking

Qualifications

• 7–10 years of experience in high-responsibility environments.
• Full fluency in English and Mandarin required.

Responsibilities

• Coordinate international travel logistics and oversee household operations.
• Handle sensitive personal and financial documentation with confidentiality.
• Support planning and execution of family events.

Skills

Organizational Skills

Emotional Intelligence

Discretion

Education

University Degree

Job description

Join to apply for the Private Executive Assistant [Mandarin Required] role at North Horizon Holdings Inc.

6 days ago Be among the first 25 applicants

Join to apply for the Private Executive Assistant [Mandarin Required] role at North Horizon Holdings Inc.

251 Consumers Road 1100, Toronto, Ontario, Canada, M2J 4R3

full-time . May 6, 2025

Description

About our Company

North Horizon is a Canadian family office with a global investment reach. We are value-oriented investors in public equities, fixed incomes, private equities, venture capitals and real estate.

We are seeking an exceptional Private Executive Assistant to provide high-level, full-spectrum support to the President. This role blends executive support, household and property oversight, global travel coordination, and family relationship management. It is designed for a professional who brings experience, poise, and long-term commitment to a role of deep trust and broad responsibility.

The individual must be capable of independently managing multi-residence household operations, coordinating international travel logistics, and maintaining ongoing relationships with family contacts, vendors, and family service providers. The ideal candidate is deeply organized, emotionally intelligent, and has a strong track record of supporting executives with demanding schedules and multifaceted personal affairs. You are someone who brings structure without rigidity, and handles sensitive situations with poise and absolute discretion. This is a long-term position for someone who values stability, takes pride in precision, and is able to work closely with the President across family and personal spheres.

Responsibilities

• Serve as the President’s primary points of coordination across family, personal, and household matters, always ensuring seamless execution and discretion while protecting the President’s time and focus
• Oversee the operations of multiple family residences, ensuring smooth day-to-day management of estate staff, property maintenance, service contracts, and vendors across locations
• Coordinate extensive or complex international travel with precision, overseeing all logistics from flight, accommodation, transportation and visa arrangements, etc. to itinerary planning and on-the-ground execution; accompany the President when needed to ensure seamless execution and discreet handling throughout
• Handle sensitive personal and financial documentation with utmost confidentiality
• Maintain oversight of personal and household budgets, review and reconcile expenses, and ensure timely follow-up on payments and renewals, etc.
• Support the planning and execution of family events, and hosted gatherings with elevated standards and a focus on guest experience
• Provide high-touch personal assistance as required, including time-sensitive errands, scheduling, coordination with family members, and managing special requests across time zones
• A strong work ethic and be flexible to working extra hours on occasion and sometimes on short notice
• Must be comfortable around animals
  
  

Requirements

• Candidates must hold a completed university degree.
• 7–10 years of full-time professional work experience in fast-paced, high-responsibility environments; prior experience in executive support, private office, or estate operations is a strong asset
• Familiarity with estate-level administrative tasks including expense tracking, property-related compliance, and basic financial reporting
• Valid passport and full availability for frequent international travel; Valid G class driver’s license
• Pet-friendly and able to assist with pet care responsibilities
• Full fluency in both English and Mandarin is required
  
  

What We Offer

• Competitive base pay
• Eligibility for bonus as well as benefits
• Reimbursement of your professional development/training
• Free on-site gym membership
• Free parking
  
  

About Our Culture

At North Horizon Holdings, we firmly believe it is the diversity of our background, experience and point of view that drive our growth, innovation, and success both in Canada and globally. We thrive to build a culture that combines the best of east and west while appreciating and respecting each individual and their differences. We develop and promote talent regardless of age, gender, ethnicity, sexual orientation, visible or invisible disability, etc.

Compensation

$70,000.00 - $90,000.00 per year

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management

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