Executive Assistant to CEO

SelfDesign Learning Foundation; Vancouver; Remote; CAD 60,000 - 80,000; Full time

Job summary

An innovative organization is seeking a highly skilled Executive Assistant to support the CEO and leadership team. This role requires exceptional organizational and communication skills, with a focus on maintaining confidentiality and professionalism. As a key partner, you will manage schedules, facilitate communication, and optimize workflows to enhance operational efficiency. The position offers flexibility in a remote work environment, allowing you to set your own hours while contributing to strategic initiatives. Join a forward-thinking team dedicated to personalized learning and holistic growth, where your contributions will have a meaningful impact.

Qualifications

• Experience as an Executive Assistant or in a supporting administrative role.
• Degree or certification in Office Administration or equivalent experience.

Responsibilities

• Manage the CEO's schedule and coordinate meetings effectively.
• Draft confidential correspondence and maintain digital files.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Digital Literacy

Emotional Intelligence

Strategic Thinking

Education

Degree in Office Administration

Certification in Office Management

Tools

Google Drive

Zoom

SelfDesign Connect

Job description

Contract Posting #:

SD1612025AD

Posting Date: May 9, 2025

Closing Date: May 26, 2025

Contract Opportunity

Executive Assistant to the CEO

Team: SDLF Leadership

Team Lead: President and CEO

Summary of the Opportunity

SelfDesign Learning Foundation (SDLF) is seeking a highly skilled and experienced Executive Assistant to provide administrative and strategic support to the President and CEO and other members of the leadership team. This role is ideal for someone with a proactive mindset, exceptional organizational skills, and the ability to handle complex and confidential tasks with precision and professionalism, while also fostering positive relationships with a personable approach. This critical role ensures the efficient operation of the CEO's office, enabling the CEO to focus on leading the organization and driving our vision forward.

As a trusted partner to the CEO, the Executive Assistant will manage schedules, communications, and strategic initiatives and key priorities, while maintaining the highest standards of professionalism, confidentiality, and discretion.

The scope of work includes providing administrative and strategic support, managing communication and relationships, coordinating projects, and developing and maintaining operational efficiency.

Work Environment

We are a remote organization.

We typically operate during Pacific Time zone business hours, Monday to Friday between 8:00 am and 6:00 pm.

This contract is estimated to take approximately 30-40 hours per week, to be negotiated at the time of contracting. You set your own hours of work, between the business hours noted above. There will be online meetings, which are scheduled in advance and typically fall within these business hours.

Timelines

Contract start date: June 16, 2025

Contract end date: July 31, 2026 (15 months)

Budget

Between $4,585 to $6,250 per month

How to Respond to This Opportunity

Read the contract details below.

Email a cover letter and your resume to:

[Insert email address]

In Your Cover Letter, Please Include:

• What inspired you to apply for this opportunity
• Your range of skills and how you would apply them to this role
• What you find most rewarding about this type of work
• Your experience in a similar role and how you have improved workflows or processes
• How you will support the CEO in a remote, flexible, collaborative work environment

We actively encourage applications from members of groups with historical and/or current barriers to equity.

We look forward to receiving your response. Responses will be reviewed as they are received.

Contract Details

Oversight

You will work at the direction of the Team Lead.

Services Required

You will support the CEO's day-to-day operations and strategic priorities, including:

• Managing the CEO's schedule and requests
• Coordinating meetings, agendas, minutes, and action items
• Drafting confidential correspondence
• Organizing digital files
• Managing communication dashboards
• Tracking decisions, actions, and risks
• Monitoring timelines and deliverables
• Optimizing workflows
• Identifying organizational gaps and recommending solutions
• Liaising with stakeholders and representing the CEO professionally
• Maintaining confidentiality and discretion

Core Competencies

• Achievement orientation & initiative
• Attention to detail & client focus
• Digital literacy and virtual office experience
• Excellent writing and communication skills
• Emotional intelligence and relationship-building skills
• Strategic thinking and problem-solving
• Alignment with SDLF's philosophy and values

Experience and Credentials

• Experience as an Executive Assistant or in a supporting administrative role
• Degree, certification, or equivalent work experience in Office Administration

Mandatory Requirements

If offered and accepted, you must undergo a Criminal Record Check through SelfDesign at your own expense (~$28).

About SelfDesign

SelfDesign Learning Foundation (SDLF) is a registered charity and non-profit organization operating programs including one of BC's largest distributed and personalized learning schools, SelfDesign Learning Community. We support learners of all ages to explore passions and lead their own learning with personalized guidance from BC-certified educators.

Working with Us

We promote lifelong learning and holistic growth through various programs and support systems emphasizing choice and self-direction.

Tools We Use

• SelfDesign Connect (mail, calendar, contacts, notes, messaging, phone)
• Google Drive, Docs, Sheets
• Zoom for meetings

Your Responsibilities

• Provide a secure workspace and reliable internet
• Use your own computer and setup