Executive Assistant

Phyton Talent Advisors; Toronto; On-site; CAD 65,000 - 95,000; Full time

Job summary

Phyton Talent Advisors is seeking an organized Executive Assistant to support senior leadership. You will manage calendars, travel, and expenses, act as a key contact for executives and clients, and handle confidential information with discretion. This role suits someone who thrives in a fast-paced environment and stays a step ahead. This position requires 2–4+ years of executive‑level support, strong MS Office skills, and professional discretion.

Qualifications

• 2-4+ years of experience as an Executive Assistant or senior-level administrative support.

Responsibilities

• Manage complex calendars and schedule meetings, resolving conflicts.
• Coordinate internal and external meetings, calls, client meetings, and events.
• Arrange domestic and international travel (flights, hotels, transportation, itineraries).
• Prepare expense reports and reconcile corporate card expenses.
• Act as a point of contact for executives, teams, clients, and stakeholders.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion/confidentiality

Organization

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Job description

We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicts
• Coordinate internal and external meetings, conference calls, client meetings, and events
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
• Prepare expense reports and reconcile corporate card expenses
• Act as a point of contact for executives, internal teams, clients and outside stakeholders
• Manage incoming communications and prioritize time-sensitive requests
• Prepare, edit, and format presentations, reports, and correspondence
• Anticipate executives’ needs and handle scheduling and logistics before issues come up
• Maintain confidential files and records
• Work with other Executive Assistants on shared meetings and team initiatives
• Support special projects as needed

Requirements

• 2-4+ years as an Executive Assistant or in senior-level administrative support
• Experience supporting senior executives in a fast-paced corporate or professional services setting
• Strong experience with complex calendars, travel coordination, and expense reporting
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills
• Strong organization and attention to detail
• Professional and discreet, with sound judgment

Preferred

• Financial services background, such as banking, investment, or asset management, or private equity
• Experience supporting multiple senior executives
• Experience with Concur or a similar travel and expense platform
• Takes initiative and works well with limited supervision