Executive Assistant

ProFit Executive Search; Toronto; On-site; CAD 65,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Retirement plans

Paid time off and bonuses

Job summary

ProFit Executive Search is conducting a fully confidential search for a seasoned Executive Assistant to support our C-suite. The role demands discretion, strategic calendar management, and proactive operational support to help the leadership move priorities forward.

You will coordinate complex schedules, manage executive communications, arrange travel, and prepare board materials. Acting as a trusted partner to internal teams and external partners, you’ll handle confidential information with

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Advanced proficiency with modern office suites and collaboration tools.
• Calm under pressure with strong problem-solving abilities.
• Exceptional written and verbal communication in a professional tone.
• Proven ability to manage multiple high-priority projects with discretion.

Responsibilities

• Calendar & Schedule Management: manage complex, high-volume calendars and resolve conflicts.
• Executive Communications: draft, edit, and proofread high-level communications and reports.
• Travel Logistics: coordinate domestic and international travel with detailed itineraries.
• Meeting & Event Coordination: plan board meetings and corporate events with prep materials.
• Operational Partnership: liaise between executive office and internal/external stakeholders.
• Confidentiality & Discretion: handle sensitive data with utmost discretion.

Skills

5+ years EA experience

Microsoft 365 / Google Workspace

Project management tools

Excellent communication

Discretion and confidentiality

Job description

Our organization is seeking a highly polished, proactive, and strategic Executive Assistant (EA) to provide comprehensive administrative and operational support to our C-suite leadership. Operating as a trusted partner and extension of the executive office, the ideal candidate will possess a high degree of emotional intelligence, exceptional organizational skills, and an impeccable track record of maintaining strict confidentiality.

This is a fully confidential search conducted on behalf of an established, fast-growing company. Full company details will be disclosed to qualified candidates during the initial interview phase.

Key Responsibilities

• Calendar & Schedule Management: Serve as the strategic gatekeeper, managing complex, fluid, and high-volume corporate calendars. Prioritize meetings, resolve scheduling conflicts proactively, and protect the executive's time.
• Executive Communications: Manage incoming and outgoing correspondence, including emails and phone calls. Draft, edit, and proofread high-level communications, presentations, and reports on behalf of the executive.
• Travel Logistics: Coordinate intricate domestic and international travel arrangements, creating detailed, comprehensive itineraries that account for transit, lodging, and meeting preparations.
• Meeting & Event Coordination: Plan and execute internal and external meetings, board presentations, and corporate events. Prepare necessary agendas, presentations, and materials ahead of time.
• Operational Partnership: Act as a central liaison between the executive office and internal teams, external partners, and key stakeholders. Track project deadlines, follow up on action items, and ensure critical tasks move forward smoothly.
• Confidentiality & Discretion: Handle sensitive corporate data, personnel records, and strategic plans with absolute discretion and professional diplomacy.

Required Qualifications

• Experience: 5+ years of experience as an Executive Assistant directly supporting C-level executives (CEO, Founder, or President preferred).
• Technical Discretion: Advanced proficiency with modern office suites (e.g., Microsoft Office 365 or Google Workspace) and project management collaboration tools.
• Problem Solving: Proven ability to remain calm under pressure, think critically, and pivot quickly in response to changing priorities.
• Communication: Exceptional written and verbal communication skills with a refined professional demeanor.
• Project Management: Strong execution skills with the ability to manage multiple high-priority projects simultaneously without oversight.

What We Offer

• Competitive base salary commensurate with experience.
• Comprehensive health, dental, and vision insurance benefits packages.
• Retirement savings plans with company matching.
• Generous paid time off (PTO) and annual performance bonuses.