Executive Assistant

Alliance for Healthier Communities; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the CEO and Board of Directors in a dynamic non-profit environment. This multifaceted role involves managing schedules, coordinating meetings, and assisting in fundraising efforts. The ideal candidate will excel in multitasking, possess strong organizational skills, and demonstrate excellent communication abilities. Join a culturally sensitive team dedicated to making a difference in the community, where your contributions will help drive the organization's strategic goals and initiatives. If you are resourceful and thrive under pressure, this opportunity is perfect for you.

Benefits

Critical Illness Insurance

Life and AD&D Insurance

Travel Life and Disability Insurance

Hospitals of Ontario Pension Plan (HOOP)

Paid Time Off: 3 weeks’ vacation

12 personal days annually

13 statutory and organizational holidays

Qualifications

• 3+ years of experience in an administrative role, preferably in a non-profit setting.
• High proficiency in Microsoft Office and database management.

Responsibilities

• Support the CEO with scheduling, travel arrangements, and correspondence.
• Assist in fundraising activities and manage office databases.

Skills

Multitasking

Judgment

Critical Thinking

Interpersonal Skills

Organizational Skills

Problem-Solving

Communication Skills

Education

Post-secondary education

Tools

Microsoft Office

Database Management

Job description

Executive Assistant

As part of the De dwa da dehs nye>s dynamic staff team, the Executive Assistant supports all activities of the Executive Office and Board of Directors. This multifaceted position is ideal for an individual interested in working in a fast-paced, culturally sensitive environment with a desire to excel at non-profit management and governance. The Executive Assistant will have excellent multitasking, judgment, and critical thinking skills. The successful candidate will work independently on projects from conception to completion and must be able to handle a wide variety of activities and confidential matters with discretion, often under pressure. Proactivity and anticipation of the CEO's needs are essential.

Required Knowledge, Skills, and Abilities

• Work closely with the CEO to keep them informed of commitments and responsibilities, following up appropriately.
• Perceive issues in the environment and keep the CEO updated.
• Assist the CEO with implementing the organization’s strategic plan and coordinating Board activities, including minutes and meetings.
• Manage the CEO's office activities, including correspondence, scheduling, travel arrangements, and coordination of off-site meetings and events.
• Support the COO with scheduling and travel arrangements as needed.
• Assist in fundraising activities, including solicitation requests, event planning, and volunteer coordination.
• Perform general administrative duties such as ordering supplies, handling mail, copying documents, and supporting the Executive and Management teams.
• Manage and reconcile expenses for the CEO and Board of Directors.
• Maintain office databases and prepare expense reports.
• Contribute to building and strengthening relationships crucial to the organization’s success.
• Exhibit excellent interpersonal skills.

Benefits

• Critical Illness Insurance
• Life and AD&D Insurance
• Travel Life and Disability Insurance
• Hospitals of Ontario Pension Plan (HOOP) with immediate eligibility
• Paid Time Off: 3 weeks’ vacation, 12 personal days annually, 13 statutory and organizational holidays.

Qualifications

• 3+ years of progressive experience in an administrative role (preferred).
• Experience in a senior administrative role and supporting a not-for-profit Board considered assets.
• Post-secondary education preferred.
• High proficiency in Microsoft Office, databases, and website support.
• Strong organizational, prioritization, and attention to detail skills.
• Excellent written and verbal communication skills, including stakeholder engagement.
• Resourcefulness, creative thinking, and proactive problem-solving abilities.
• Self-starter with minimal supervision, forward-thinking, and solution-oriented.
• Ability to manage multiple priorities and deadlines.
• Experience working with Indigenous communities or community-driven teams is an asset.

Nya:weh / Miigwetch to all applicants. Only those selected for interviews will be contacted.

Please submit a complete application with a cover letter. Preference will be given to candidates of Indigenous descent.