Executive Assistant to the Chief of Staff

alphanumeric; Canada; Remote; CAD 60,000 - 100,000; Full time

Job summary

An innovative firm is seeking a highly organized Executive Assistant to support the Chief of Staff. This remote role requires exceptional communication, problem-solving, and organizational skills. The ideal candidate thrives in a dynamic environment and is proactive in managing tasks, schedules, and communications. With a focus on discretion and professionalism, you will play a crucial role in enhancing the productivity of a senior executive. Join a forward-thinking company that values your contributions and offers opportunities for growth and advancement.

Benefits

Full Medical Benefits

Options/Equity after 90 days

Flexible Hours

Opportunities for Advancement

Qualifications

• 5+ years of experience supporting a senior executive in a fast-paced environment.
• Ability to manage calendars and communications effectively.

Responsibilities

• Provide direct administrative support to the Chief of Staff.
• Schedule and manage meetings across multiple time zones.
• Draft communications and prepare documents.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Proactivity

Tools

Google Workspace

Microsoft 365

MSTeams

Project Management Software

Job description

At Elevation Capital, we invest in bold ideas and people that chart the course for a brighter future

Job Details

Executive Office

Executive Assistant to the Chief of Staff, Posted: 5/7/2025

Job Description

Job ID#: 374

Job Category: Executive Office

About Us

Elevation Capital is a group of internationally impactful companies spanning consumer packaged goods, hospitality, technology, real estate, non-profit, and venture funding. Run by a highly entrepreneurial, self-made founder, and supported by a team of capable executives across business units, the business operates globally with interests in the US, Canada, Europe, and the Caribbean. With wholly owned companies in various growth stages and an expanding investment portfolio, this group aims to create a better world where humanity reaches its highest potential. Our mission is to create and deploy capital for a better world. To learn more, please visit: elevationcapital.vc

The Role

We are seeking a high-performing Executive Assistant to the Chief of Staff to provide critical administrative support to a strategically important leader at Elevation Capital. This role is ideal for someone with exceptional organizational, communication, and problem-solving skills who thrives in a fast-paced, dynamic environment. Responsibilities include keeping the Chief of Staff organized, handling administrative, operational, and communication tasks. The right candidate is resourceful, detail-oriented, highly dependable, and proactive. This is a remote position with flexible hours, but responsiveness and reliability are essential.

Who You Are

• Highly Organized - You excel at creating order, managing logistics, calendars, and communication with discretion.
• Detail-Oriented - You notice small details and take pride in doing things right the first time.
• Proactive - You anticipate needs and act independently without waiting for instructions.
• Discrete and Trustworthy - You handle sensitive information with care and confidentiality.
• Effective Communicator - You communicate clearly and professionally, both in writing and speaking.
• Service-Oriented - You support others to enable broader business success.

Responsibilities

1. Provide direct administrative support to the Chief of Staff, including inbox management, calendar scheduling, and coordination.
2. Schedule and manage meetings across multiple time zones.
3. Draft communications, prepare documents, and track key action items.
4. Maintain task lists, follow-ups, and project dashboards for visibility.
5. Assist in preparing slide decks, reports, and agendas.
6. Coordinate travel logistics, including flights, lodging, and itineraries.
7. Support personal tasks and ad hoc requests.
8. Organize digital files and ensure accessibility and up-to-date documentation.
9. Take notes during meetings and manage follow-up communications.
10. Handle confidential and time-sensitive information professionally.

What You'll Bring

1. 5+ years of experience supporting a senior executive in a high-growth or fast-paced environment.
2. Ability to manage calendars, communications, and operations effectively.
3. Familiarity with tools such as Google Workspace, Microsoft 365, MSTeams, and project management software.
4. Impeccable attention to detail and organization skills.
5. Ability to multitask and prioritize under pressure while maintaining accuracy.
6. Strong written and verbal communication skills.
7. Professionalism, discretion, and emotional intelligence.
8. Experience working remotely with distributed teams is a plus.
9. Willingness to work high-demand schedules and in the Eastern/Central Time Zones.

Compensation

An aggressive base salary will be provided, with additional bonuses based on performance. Full medical benefits are included. Options/equity will be offered after the first 90 days. Opportunities for advancement in role, function, and pay are available.

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