Executive Assistant

Canadian Blood Services; Ottawa; Hybrid; CAD 75,000 - 88,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

Employee discounts

Wellness program

Professional development resources

Job summary

Canadian Blood Services is seeking a Regular full-time Executive Assistant - Divisional Operations Support to back the Vice President - General Counsel and Chief Risk Officer. You will manage complex schedules, coordinate meetings, and handle confidential communications for the Legal division and leadership team.

Bring a post-secondary diploma and 5+ years in a professional office, with strong MS Office skills and governance experience.

Qualifications

• Post-secondary diploma in a related field and a minimum of 5 years of related experience in a professional office environment.
• Strong written and verbal communication skills, with a proven ability to draft and edit professional documents.
• Excellent organizational and time management skills; able to manage multiple competing priorities.
• Demonstrated ability to work independently and exercise sound judgment.
• Experience working with governance bodies such as Boards or senior committees is an asset.
• Experience working in a legal, governance, risk, compliance, or regulated environment is an asset.
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SAP is an asset.

Responsibilities

• Coordinate divisional meetings, retreats, townhalls and executive planning sessions.
• Manage sensitive communications and provide guidance to ensure timely responses and follow-ups.
• Liaise with internal and external stakeholders including the Executive Management Team, Board of Directors, consultants and other partners.
• Review and manage incoming communications, monitor financial reports, track deliverables, and maintain confidential records.
• Support the planning and execution of annual divisional workplans and special projects.
• Prepare meeting agendas, reports, and correspondence to support the VP - General Counsel and Chief Risk Officer and team.

Skills

Communication

Organizational skills

Time management

Independent work

Stakeholder liaison

Education

Post-secondary diploma in a related field

Tools

SAP

Job description

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Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work to meet the needs of our organization. Currently, employees are expected to have an in-person presence for at least 40% of their work time.

Job posting ID: 9148

Employment status: Regular full-time
Position's anticipated start date:2026-09-21

Salary/Rate of pay: $75,100 - $88,300

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Regular full-time Executive Assistant - Divisional Operations Support to join our dynamic Innovationteam.

The Executive Assistant to the Vice President - General Counsel and Chief Risk Officer is responsible for supporting Canadian Blood Services and the Legal division by providing high-level administrative and operational support to our Vice President - General Counsel and Chief Risk Officerand their extended leadership team. Your keen eye for detail, strong judgment, and ability to manage complex schedules and communications will make you a vital member of the team.

• Leveraging your strong organizational and administrative skills, you will coordinate divisional meetings, retreats, townhalls and executive planning sessions.
• Drawing on your experience working with senior leadership, you will manage sensitive communications and provide guidance to ensure timely responses and follow-ups.
• Utilizing your interpersonal skills, you will liaise with internal and external stakeholders including the Executive Management Team, Board of Directors, consultants and other partners.
• Relying on your attention to detail, you will review and manage incoming communications, monitor financial reports, track deliverables, and maintain confidential records.
• With your proven ability to multitask, you will support the planning and execution of annual divisional workplans and special projects.
• Drawing on your communication strengths, you will prepare meeting agendas, reports, and correspondence to support the Vice President - General Counsel and Chief Risk Officer and team.

Desired education and skills

• Post-secondary diploma in a related field and a minimum of 5 years of related experience in a professional office environment (an equivalent combination of education and experience may be considered).
• Strong written and verbal communication skills, with a proven ability to draft and edit professional documents.
• Excellent organizational and time management skills; able to manage multiple competing priorities.
• Demonstrated ability to work independently and exercise sound judgment.
• Experience working with governance bodies such as Boards or senior committees is considered an asset.
• Experience working in a legal, governance, risk, compliance, or regulated environment is considered an asset.
• Advanced computer skills in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook); experience with SAP is an asset.

What we offer you

• Comprehensive group health, dental, and vision benefits for you and your family.
• Employee discounts, wellness program, and access to professional development resources.

What you can expect

• This role will work in a hybrid environment, with expectations of at least 40% onsite at our 1800 Alta Vista Dr, Ottawa, Ontario location.
• Hours of work are generally Monday to Friday, with occasional flexibility needed based on divisional or corporate activities.
• Some travel or extended hours may be required for retreats or special events.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.