Bilingual Concierge (Temporary Full-Time, 6-month Contract)

FAIRMONT; Ottawa; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

Canadian Blood Services is seeking a Regular full-time Executive Assistant to the Vice President - General Counsel and Chief Risk Officer. The role supports the Legal division with high-level administrative and operational duties, coordinating meetings, communications, and confidential records in a fast-paced environment.

You will liaise with senior leadership, boards, consultants and partners, and help manage annual divisional workplans, agendas, and reports while maintaining discretion and

Qualifications

• Post-secondary diploma in a related field and 5+ years in a professional office environment.
• Strong written and verbal communication skills with ability to draft/edit documents.
• Excellent organizational and time management with ability to handle multiple priorities.
• Ability to work independently and exercise sound judgment.
• Experience with governance bodies such as Boards or senior committees is an asset.
• Experience in a legal, governance, risk, compliance, or regulated environment is an asset.
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); SAP experience is an asset.

Responsibilities

• Coordinate divisional meetings, retreats, townhalls and executive planning sessions.
• Manage sensitive communications and provide guidance for timely responses and follow-ups.
• Liaise with internal and external stakeholders including Executive Management Team and Board of Directors.
• Review and manage incoming communications, monitor financial reports, track deliverables and maintain confidential records.
• Support planning and execution of annual divisional workplans and special projects.
• Prepare meeting agendas, reports and correspondence for the VP - GCs and Chief Risk Officer.

Skills

Written and verbal communication

Organizational skills

Time management

Independent judgment

Governance bodies experience

SAP

MS Office

Education

Post-secondary diploma

Tools

SAP

Job description

Canadian Blood Services is looking for a Regular full-time Executive Assistant - Divisional Operations Support to join our dynamic Innovation team.

The Executive Assistant to the Vice President - General Counsel and Chief Risk Officer is responsible for supporting Canadian Blood Services and the Legal division by providing high-level administrative and operational support to our Vice President - General Counsel and Chief Risk Officer and their extended leadership team. Your keen eye for detail, strong judgment, and ability to manage complex schedules and communications will make you a vital member of the team.

Formula for success

• Leveraging your strong organizational and administrative skills, you will coordinate divisional meetings, retreats, townhalls and executive planning sessions.
• Drawing on your experience working with senior leadership, you will manage sensitive communications and provide guidance to ensure timely responses and follow-ups.
• Utilizing your interpersonal skills, you will liaise with internal and external stakeholders including the Executive Management Team, Board of Directors, consultants and other partners.
• Relying on your attention to detail, you will review and manage incoming communications, monitor financial reports, track deliverables, and maintain confidential records.
• With your proven ability to multitask, you will support the planning and execution of annual divisional workplans and special projects.
• Drawing on your communication strengths, you will prepare meeting agendas, reports, and correspondence to support the Vice President - General Counsel and Chief Risk Officer and team.

Desired education and skills

• Post-secondary diploma in a related field and a minimum of 5 years of related experience in a professional office environment (an equivalent combination of education and experience may be considered).
• Strong written and verbal communication skills, with a proven ability to draft and edit professional documents.
• Excellent organizational and time management skills; able to manage multiple competing priorities.
• Demonstrated ability to work independently and exercise sound judgment.
• Experience working with governance bodies such as Boards or senior committees is considered an asset.
• Experience working in a legal, governance, risk, compliance, or regulated environment is considered an asset.
• Advanced computer skills in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook); experience with SAP is an asset.

What we offer you

• Comprehensive group health, dental, and vision benefits for you and your family.
• Employee discounts, wellness program, and access to professional development resources.

What you can expect

• This role will work in a hybrid environment, with expectations of at least 40% onsite at our 1800 Alta Vista Dr, Ottawa, Ontario location.
• Hours of work are generally Monday to Friday, with occasional flexibility needed based on divisional or corporate activities.
• Some travel or extended hours may be required for retreats or special events.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.