Executive Assistant

District of North Saanich; North Saanich; On-site; CAD 77,000 - 88,000; Full time

Job summary

The District of North Saanich is seeking a permanent full-time Executive Assistant to provide high-level support to the Mayor, Chief Administrative Officer, and Director of Corporate Services. The role operates in a complex political environment and demands discretion, sound judgment, and superb organizational skills.

Key duties include managing calendars and coordinating meetings and events, preparing briefing notes, reports and minutes, conducting research, and serving as a liaison.

Qualifications

• Diploma in Business Administration or Public Administration.
• Minimum three years of senior-level EA or senior administrative experience.
• Experience in local government is preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage Mayor, CAO, and Director calendars and coordinate meetings.
• Prepare briefing notes, reports, and minutes.
• Conduct research and compile information for senior leadership.
• Serve as a liaison for executive leadership.
• Maintain confidential records and exercise discretion.

Skills

Calendar management

Discretion

Organizational skills

Communication

Liaison experience

Education

Diploma in Business Admin

Diploma in Public Admin

Tools

Microsoft Office

Record keeping systems

Job description

Executive Assistant

$76,558 – 87,998 annually (2026 rates)

The District of North Saanich is inviting applications for the permanent full-time position of Executive Assistant.

Reporting to the Director of Corporate Services, the Executive Assistant provides executive administrative support to the Mayor, Chief Administrative Officer, and Director of Corporate Services. The position operates in a complex political and administrative environment and requires discretion, sound judgment, strong organizational skills, and the ability to manage competing priorities.

Key responsibilities include:

• Managing calendars and coordinating meetings, appointments, and special events.
• Preparing meeting materials, briefing notes, correspondence, reports, and minutes.
• Conducting research and compiling information for senior leadership.
• Serving as a point of contact and liaison for the Mayor, Chief Administrative Officer, and Director of Corporate Services.
• Maintaining records and handling confidential and sensitive information with discretion.

The successful applicant will have a diploma in Business Administration, Public Administration, or related discipline and a minimum of three (3) years of experience as a senior-level executive assistant or senior administrative assistant. An equivalent combination of education, training, and experience may be considered.

Applicants should have experience planning and organizing meetings, managing calendars, and handling confidential information, along with a demonstrated ability to exercise discretion and independent judgment. Experience in local government is preferred. A certificate in Local Government Administration is considered an asset.

This is an exempt position.

The District of North Saanich thanks all applicants however, only those selected for an interview will be contacted.