Strategic Executive Assistant to Mayor & CAO

District of North Saanich; North Saanich; On-site; CAD 77,000 - 88,000; Full time

Job summary

The District of North Saanich is seeking a permanent full-time Executive Assistant to provide high-level support to the Mayor, Chief Administrative Officer, and Director of Corporate Services. The role operates in a complex political environment and demands discretion, sound judgment, and superb organizational skills.

Key duties include managing calendars and coordinating meetings and events, preparing briefing notes, reports and minutes, conducting research, and serving as a liaison.

Qualifications

• Diploma in Business Administration or Public Administration.
• Minimum three years of senior-level EA or senior administrative experience.
• Experience in local government is preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage Mayor, CAO, and Director calendars and coordinate meetings.
• Prepare briefing notes, reports, and minutes.
• Conduct research and compile information for senior leadership.
• Serve as a liaison for executive leadership.
• Maintain confidential records and exercise discretion.

Skills

Calendar management

Discretion

Organizational skills

Communication

Liaison experience

Education

Diploma in Business Admin

Diploma in Public Admin

Tools

Microsoft Office

Record keeping systems

Job description

The District of North Saanich is seeking a permanent full-time Executive Assistant to provide high-level support to the Mayor, Chief Administrative Officer, and Director of Corporate Services. The role operates in a complex political environment and demands discretion, sound judgment, and superb organizational skills.

Key duties include managing calendars and coordinating meetings and events, preparing briefing notes, reports and minutes, conducting research, and serving as a liaison.