Executive Assistant – Mayor and Council

Thompson Economic Diversification Group; Thompson; On-site; CAD 69,000 - 84,000; Full time

Job summary

The City of Thompson invites qualified applicants to submit a resume for consideration as Executive Assistant to the Mayor and Council. The successful applicant will have post-secondary education in the field of Business or Office Administration, with a minimum of 5 years of executive assistant experience at a senior level, with preference given to those with municipal administration experience.

Completion of the MB Municipal Administration certificate or the ability to achieve is required.

Qualifications

• Post-secondary education in Business or Office Administration.
• Minimum 5 years of senior-level executive assistant experience.
• Municipal administration experience preferred; MB Municipal Administration certificate or ability to achieve.
• Strong knowledge of business English, punctuation and grammar; superior computer skills.

Responsibilities

• Provide reception, arrange travel plans, prepare agendas and take meeting minutes.
• Schedule appointments and draft internal and external correspondence.
• Maintain contact with intergovernmental agencies and local stakeholders for Mayor and Council.
• Exercise discretion with confidential information and demonstrate diplomacy.

Skills

Executive support

Office administration

MS Office

Communication

Organizational skills

Diplomacy

Customer service

Education

Post-secondary education in Business or Office Administration

MB Municipal Administration certificate or ability to achieve

Tools

Microsoft Outlook

Job description

The City of Thompson invites qualified applicants to submit a resume for consideration as Executive Assistant to the Mayor and Council.

The successful applicant will have post-secondary education in the field of Business or Office Administration, with a minimum of 5 years of executive assistant experience at a senior level, with preference given to those with municipal administration experience. Completion of the MB Municipal Administration certificate or the ability to achieve is required. A suitable combination of education and proven experience may be considered. The successful candidate will have thorough knowledge of business English, punctuation and grammar, knowledge of general office practices and procedures, superior computer skills in Microsoft Office, email, and online. The candidate will have knowledge of current events and the local political climate, be exceptionally well-organized and have great attention to detail, be flexible and able to perform duties efficiently under tight timelines and prioritize, plan, coordinate, organize, lead and monitor multiple tasks simultaneously. Exemplary customer service skills, including exercising patience, respect and professionalism in all interactions when dealing with the public, elected officials, various levels of government, community stakeholders and City staff is a must.

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Mayor and Council and overall city management. Duties include but are not limited to reception, arranging travel plans, agenda preparation, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant maintains contact with intergovernmental agencies and local stakeholders on behalf of Mayor and Council’s office, exercising mature judgement regarding confidential and sensitive information with considerable diplomacy.

The City of Thompson offers an extensive wage and benefits package for this full-time position, with a starting salary of $76,398.40 per annum.

The City of Thompson is committed to providing a superior quality of life and unlimited opportunities. We are dedicated to supporting healthy growth and our northern urban lifestyle while providing our residents with high-quality municipal services and facilities.