Administrative Coordinator I

City of North Vancouver; North Vancouver; On-site; CAD 51,000 - 64,000; Full time

Job summary

The City of North Vancouver is seeking an Administrative Coordinator I to provide essential administrative support within the Corporate Services Department – Information Technology Division. This regular full-time role focuses on preparing reports and presentations for Council, coordinating meetings, and assisting senior staff across the department.

Ideal candidates will have administration experience, relevant courses, and strong MS Office skills, including PowerPoint, Excel, and Word.

Qualifications

• Experience providing administrative support to senior staff.
• Preference for a Certificate in Business Administration or equivalent.
• Knowledge of departmental policies, rules, and procedures.
• Strong interpersonal and communications skills for public interactions.
• Net keyboarding speed of 50 wpm and proficiency in MS Office.

Responsibilities

• Coordinate administrative activities including reports and presentations for Council and related meetings.
• Assemble and analyze reports, project materials, records, and contracts.
• Handle public inquiries and coordinate meetings; assemble agendas and minutes when needed.

Skills

Administrative support

Meetings coordination

Public/customer interaction

Keyboarding 50 wpm

Office software skills

Education

Certificate in Business Administration

Tools

PowerPoint

Excel

Word

Microsoft Office

Job description

The Corporation of the City of North Vancouver

Administrative Coordinator I

Regular Full-time

The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected City and a Prosperous City.

The Corporate Services Department – Information Technology Division is looking for a regular full-time Administrative Coordinator 1.

Reporting to the Director, Information Technology, you will provide administrative support to senior staff across the department. You will coordinate administrative activities which include; coordinating and finalizing reports and presentations for Council and related meetings, assembling and analyzing reports, project materials, records, and contracts; handling public inquiries; coordinating meetings, assembling meeting agendas and recording meeting minutes when needed.

You will have considerable related work experience in an administration role, supplemented by business administration courses, with a preference for a Certificate in Business Administration, or an equivalent combination of training and experience. You will also have knowledge of the departmental administrative functions, rules, regulations, policies and procedures applicable to the work performed as well as the ability to make decisions in accordance with applicable departmental policies and procedures. Strong interpersonal and communications skills are required along with the ability to deal effectively and courteously with the public. You will also have a net keyboarding speed of 50 wpm and proficiency in Microsoft Office, particularly PowerPoint, Excel and Word.

Shortlisted candidates may be required to complete standardized tests or exercises to demonstrate their applicable skills and knowledge.

For temporary full-time positions of eight (8) months or longer, a City employee who is successful on the posting will have the right to revert to their former position.

Salary:

$37.09 to $46.35 per hour

(Pay Grade 19 – 2026 rates)

This position has a pay structure with five steps, which increase annually.

Hours of Work:

The City of North Vancouver currently works on a compressed work schedule of 8:30 a.m. to 5:00 p.m., Monday to Friday, with one scheduled day off (Monday or Friday) approximately each three-week scheduling cycle.

We are committed to being an inclusive employer— one that reflects the diversity of our community and values the unique contributions of each person.

Guided by our core values and Council’ s vision for an open and inclusive city, we work to create respectful, safe, and accessible workplaces. We regularly review and improve our hiring practices to help identify and remove barriers. Through ongoing learning, we continue to address any that remain.

We welcome applications from all qualified candidates. If you need an accommodation during the selection process, or are having trouble completing or submitting your application, please contact us at [e-mail]. We’ re here to support your full participation.

Thank you for your interest in the City of North Vancouver.

We respectfully acknowledge that we live and work on the traditional and unceded territories of the Sḵ wx̱ wú7mesh Úxwumixw (Squamish Nation) and sə lilwə taɬ (Tsleil-Waututh Nation). The City of North Vancouver is committed to Reconciliation with these Nations, who have lived on these lands since time immemorial.