Executive Assistant to the Mayor (Permanent, Full-time)

The County; Picton; On-site; CAD 74,000 - 104,000; Full time

Benefits offered by this job

Competitive benefits

OMERS pension

Job summary

The County in Picton, Ontario, is seeking a permanent, full-time Executive Assistant to the Mayor. The role provides comprehensive administrative support to the Mayor and basic support to Members of Council, serving as the first point of contact for the Mayor’s office and delivering high-quality customer service.

The ideal candidate has post-secondary education in Business or Office Administration, at least five years of municipal administration experience, strong communication and judgment, and

Qualifications

• Post-secondary education in Business or Office Administration or related discipline.
• Minimum of five years of administrative experience, preferably in municipal government.
• Excellent written, interpersonal, communication and customer service skills.
• Ability to exercise tact, diplomacy and good judgment at all times.
• Proficiency in Microsoft Office applications and data management.

Responsibilities

• Provide comprehensive administrative support to the Mayor and Council.
• Serve as liaison between the Mayor’s Office, Council, CAO, Clerk and community organizations.
• Deliver timely, accurate information to the Mayor, Councillors and CAO; respond as required.

Skills

Communication

Customer service

Discretion & judgment

Time management

Multitasking

Problem solving

Education

Business or Office Administration education

Tools

Microsoft Office

Job description

Executive Assistant to the Mayor (Permanent, Full-time) - Existing Vacancy

Our Human Resources Department is currently accepting applications for the permanent full-time position of Executive Assistant to the Mayor. This position serves as the first point of contact for the Office of the Mayor, providing comprehensive administrative support and advice to the Mayor on a broad range of issues and activities, and basic administrative support to Members of Council. The Executive Assistant also delivers customer service to the public, with a demonstrated commitment to customer service excellence and strong communication skills in all daily responsibilities. While the position reports to the Chief Administrative Officer, this position primarily takes direction from the Mayor and supports the strategic priorities of the Mayor and Council.

The Executive Assistant acts as a liaison between the Mayor’s Office, all members of Council, the CAO’s Office, the Clerk’s Office, the Supervisor of Communications and Consultation, other levels of government and public and community organizations. This position is responsible for providing timely, accurate information to the Mayor, Councillors and CAO, and for responding to direction and decisions as required.

The Executive Assistant must demonstrate sensitivity to the individual style and practices of the current Mayor and Councillors to facilitate their role in the community. Trust, honesty, loyalty and confidentiality between the Mayor, Councillors and the Executive Assistant is critical to the position. Matters of a confidential nature shall be treated with due regard for the best interest of the municipality and its staff.

The ideal candidate will possess the following qualifications:

• Completed post-secondary education in Business or Office Administration or a related discipline, or an equivalent combination of education and experience, required.
• A minimum of five years of administrative experience is required, preferably in a municipal government environment with knowledge of the Municipal Act, and other relevant legislation.
• Excellent written, interpersonal, communication and customer service skills with the ability to exercise tact, diplomacy and good judgment at all times.
• Ability to assess a situation and respond appropriately, demonstrating good judgement, discretion and professionalism, using trouble‑shooting and problem solving skills to diffuse potentially volatile situations.
• Strong organizational and time management skills with the ability to work independently under own initiative, to multi‑task and manage competing priorities.
• Proficiency in Microsoft Office applications, data management and other related database applications.
• Satisfactory criminal background check.
• Availability to work beyond normal hours of work, including evenings and weekends, and off‑site, as required.

The salary range for this position is $74,065.40 to $103,709.43 per annum (under review), as per the Non-Union By-Law. Compensation also includes a competitive benefit package and membership in OMERS, a defined benefit pension plan.

We thank all candidates for their interest, however only those selected for an interview will be contacted. We are committed to creating an accessible and inclusive organization and to providing barrier‑free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code‑protected accommodation through any stage of the recruitment process, please make this known when contacted and we will work with you to meet your needs.

The personal information being collected will be used in accordance with The Municipal Act and The Municipal Freedom of Information and Protection of Privacy Act and shall only be used in the selection of a suitable candidate.