Executive Assistant

Priveda Capital; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading real estate investment firm is seeking an Executive Assistant in Montreal. This role involves a variety of administrative tasks, from supporting executives to assisting in recruitment and marketing initiatives, within a dynamic and fast-paced environment. Ideal candidates will exhibit strong organizational skills and professional communication.

Qualifications

• 2-3 years of experience as an administrative/executive assistant.
• Experience in real estate is beneficial.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive-level administrative support.
• Assist in recruitment processes.
• Manage billing and financial tasks.

Skills

Organizational skills

Multitasking

Communication

Proactivity

Tools

Microsoft Office Suite

Job description

Priveda Capital is a leading real estate investment and asset management firm specializing in multi-residential properties across Canada. We are dedicated to delivering high-quality living experiences for residents while driving long-term value for our investors. As we continue to grow, we are seeking a highly organized and proactive Executive Assistant to support our leadership team and help drive the success of the company.

Position Summary

The Executive Assistant will play a key role in supporting the company’s executives and daily operations. This versatile position involves administrative support, assistance with hiring and onboarding, billing and financial tasks, marketing coordination, and other responsibilities as needed. The ideal candidate is detail-oriented, efficient, and thrives in a fast-paced, entrepreneurial environment.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence.
• Assist with recruitment efforts, including posting job listings, scheduling interviews, and supporting onboarding processes.
• Support billing, invoicing, and expense tracking activities.
• Coordinate marketing initiatives, including social media updates, website content, and promotional materials.
• Maintain organized digital and physical filing systems.
• Prepare reports, presentations, and internal communications as needed.
• Liaise with internal teams, external partners, and service providers.
• Handle ad hoc tasks and projects to support the company’s operational needs.

Who You Are

• Minimum of 2–3 years of experience in an administrative or executive assistant role (experience in real estate or a related field is an asset).
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and attention to detail.
• Proactive, adaptable, and comfortable working in a dynamic environment.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Note: The job posting appears active; no indication of expiration.