Executive Assistant (Temporary Contract)

Diagram; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading company in virtual care seeks an Executive Assistant to support C-Suite executives. This role includes calendar management, administrative support, and organizing initiatives. The position offers a hybrid work model and a range of employee benefits, prioritizing well-being and a supportive work environment.

Benefits

Fully funded insurance and health spending account

8% vacation accrual and wellness days

Referral bonuses and RRSP matching

Qualifications

• 3+ years of experience in administrative support.
• Fluency in French and English.
• Proven track record of detail-oriented work.

Responsibilities

• Managing calendars and emails for executives.
• Supporting executives with administrative tasks.
• Organizing company-wide initiatives.

Skills

Communication

Organization

Empathy

Initiative

Tools

G Suite

Job description

Your role as Executive Assistant

Reporting to the SVP of Commercial Operations and the CTO, the mission of the Executive Assistant is to be the leaders' right hand by ensuring their days run as smoothly as possible and enable them to perform at their best. This position is a 9-month temporary contract with a possibility of extension.

What you’ll be doing:

• Managing calendars of two (2) of Dialogue's C-Suite executives, including booking meetings and rooms, making travel arrangements, ordering food, etc.
• Managing emails and responding to them, as required
• Supporting members of the executive team with various other administrative tasks, such as submitting expense reports, updating the contact information of relevant contacts, and supporting with the preparation of documentation and presentations
• Organizing various company-wide initiatives
• Offering occasional personal assistance
• Providing recommendations to improve existing administrative tools and processes

We'd love to hear from you if you have:

• 3+ years of experience in providing administrative support to executives
• Flawless verbal and written communication skills in French and English
• Outstanding generosity and empathy
• Capacity to build trusting relationships and flourish in helping and supporting people to succeed
• A proven track record for being detail-oriented with strong organizational skills
• Ability to anticipate needs and take initiative while always going the extra mile
• Professionalism and discretion, especially when dealing with confidential information
• Proven tech-savviness and previous experience working with the G Suite is an asset

At Dialogue, your well-being is our priority

Taking care of others also means taking care of our team! In this role, you will have access to the following benefits:

• Access to the Dialogue app
• Fully funded insurance, health spending account, dental coverage, and fitness reimbursement
• 8% vacation accrual, 9 wellness days, and 1 volunteer day
• Hybrid work: 3 days/week in our Montreal office
• Referral bonuses & RRSP matching

About Dialogue

Dialogue is the #1 virtual care provider in Canada. By developingour Integrated Health Platform????, we provide exceptional online health and wellness programs (primary care, mental health, iCBT, EAP, and wellness) to organizations that want to improve the wellness of their employees and families.

When it comes to our work, we set the bar high. Together, we’re transforming health and helping millions improve their well-being. We’re firm believers that great people don’t settle on:

Impact
Community
Growth
Excellence

Feel like you can make a difference? Good news, we saved you a seat!

Come as you are. As a proud equal opportunity employer, Dialogue is dedicated to creating a diverse and inclusive workplace for everyone. Qualified applicants will be considered regardless of citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, disability, age, or veteran status. Applicants who require specialized accommodation are encouraged to contact [e-mail].