Executive Assistant

Personnel Alter Ego; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A professional firm in Old Montreal seeks an Executive Assistant who will ensure efficient administrative management and foster smooth communication with clients and associates. Key tasks include organizing business trips, managing CRM updates, and providing bilingual support in document translation. This role offers a balance between professional and personal life, along with competitive benefits.

Benefits

Vacation time based on experience

Personal days bank

Well-being stipend

Possibility of teleworking

Group insurance

Retirement savings plan with employer contribution

Qualifications

• Solid experience in administrative management.
• Proven organizational and planning skills.
• Ability to translate documents between French and English.

Responsibilities

• Efficient organization of business trips.
• Regular updates of customer contacts in CRM.
• Professional translation of documents.

Skills

Organizational skills

Planning skills

Translation (French to English)

Attention to detail

Adaptability

Fluency in French

Fluency in English

Job description

Located in Old Montreal, this professional firm is looking for an Executive Assistant. As such, you will play a crucial role in the day-to-day running of the business by ensuring efficient administrative management and ensuring smooth communication with customers and associates.

Examples of tasks

• Efficient organization of business trips, including booking tickets and accommodations.
• Regular update of customer contacts in CRM and Outlook systems.
• Professional translation of documents between French and English.
• Logistical support during events and trainings, ensuring their smooth running.
• Accurate recording of expenses in the management system.
• Creation, layout, revision and correction of various documents, ensuring a professional presentation.
• Proactive management of client requests in the firm's CRM.
• Accurate invoicing and rigorous follow-up of payments.

Your profile

• Solid experience in administrative management, including the management of emails, phone calls, mail and documents.
• Proven organizational and planning skills, including organizing business trips and coordinating events and trainings.
• Ability to translate documents between French and English.
• Adaptability and versatility, with the ability to work independently in a dynamic environment.
• Attention to detail and accuracy in document management, invoicing and payment tracking.
• Fluency in French and English.
• A number of weeks of vacation that takes into account your professional experience;
• A bank of personal days;
• Annual stipend to promote well-being;
• Possibility of teleworking;
• Group insurance;
• Group retirement savings program with employer contribution.

Join this company that cares about the well-being of its employees and that does everything possible to facilitate a balance between professional and personal life.

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