Executive Assistant

TSA The Salvation Army TSA; Kelowna; On-site; CAD 45,000 - 57,000; Full time

Job summary

The Salvation Army seeks an Executive Assistant to provide vital administrative support to the Corps Officers in Kelowna. The ideal candidate will have a strong background in administration, excellent organizational skills, and a commitment to the organization's values. Key responsibilities include coordinating office activities, maintaining confidential records, and assisting with employee orientation within a supportive church environment.

Qualifications

• Minimum of two years of experience in the administrative field required.
• Experience in church and non-profit sector is a strong asset.
• Excellent communication and organizational skills.

Responsibilities

• Coordinates daily office activities for Corps Officers.
• Performs a variety of confidential administrative and secretarial support functions.
• Schedules and coordinates meetings and assists with statistical documentation.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Education

Completion of a formal post-secondary / college secretarial program

Administrative Assistant certificate

Job description

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and shelter. In addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith- and values-based organization we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description :

POSITION PURPOSE SUMMARY :

Reporting to the Corps Officer the Executive Assistant performs a range of secretarial and administrative duties in a supporting role to the Corps Officers and coordinates ongoing administrative and business processes.

ACCOUNTABILITIES :

• Coordinates daily office activities for Corps Officers.
• Attends meetings on behalf of Corps Officers when assigned.
• Performs a variety of confidential administrative and secretarial support functions for the Corps Officers Mission Council and Pastoral Care Council.
• Uses a variety of software applications to produce reports maintain databases develop presentation materials (e.g. power point presentations).
• Creates and maintains electronic and paper information / memo postings communication boards brochures information handbooks
• Schedules and coordinates meetings including Directors Management Leadership staff education and other meetings.
• Assists with preparation and presentation of statistical documentation.
• Processes and disseminates information including confidential personnel and disciplinary correspondence.
• Maintains confidential documents such as disciplinary correspondence.
• Performs clerical duties such as processing mail filing faxing and answering inquiries by phone or email for administration support.
• Assists with Accreditation and special projects (such as the history of the ministry unit past and present).
• Coordinates social events as assigned (i.e. Rally Day Ministry Wide Socials and February All-In Gathering)
• Other work-related related administrative duties.

RESPONSIBILITY FOR HUMAN RESOURCES :

• Maintains and updates confidential employee files and credentials as well as contact lists of employees volunteers and families.
• Assists with orientation of new employees during onboarding process.
• Attends Labour Management disciplinary and other meetings.
• Assists with organization of employee years of service recognition and other events.

CRITICAL RELATIONSHIP MANAGEMENT

Governance Boards and Councils : None

Internal : Management team staff

External : Vendors suppliers external applicants

MANAGERIAL / TECHNICAL LEADERSHIP RESPONSIBILITY :

This position reports to Corps Officer.

Supervises : none. Workflow coordinator.

FINANCIAL AND MATERIALS MANAGEMENT :

• Material responsibilities : confidential administrative and secretarial support functions and coordinates daily office activities for operational or corporate area(s).
• Uses or maintains organization assets in accordance with established guidelines.
• Does not process any financial transactions with no budget responsibilities.

WORKING CONDITIONS :

• The incumbents work environment is typically in the office in a church environment
• Minimal travel is required within the Central Okanagan and limited overtime
• May deal with complaints and conflict resolution situations on a regular basis

The above responsibilities must be performed in keeping with The Salvation Armys Mission Vision and Values in a professional manner upholding our code of conduct .

EDUCATION AND EXPERIENCE QUALIFICATIONS :

Education Qualifications and Certifications :

• Completion of a formal post-secondary / college secretarial program of two academic year is required.
• Administrative Assistant certificate is a strong asset.
• An alternative combination of education and experience may be considered.

Experience and Skilled Knowledge Requirements

• A minimum of two years of experience in the administrative field is required.
• Experience in church and non-profit sector is a strong asset.
• Ability to keep confidentiality.
• Excellent communication and organizational skills.
• Proficient with Microsoft Office (Excel and Word including creation of spread sheets and graphs).
• Excellent telephone communication skills.
• Ability to work independently and as part of a team.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army in its sole discretion (i.e. The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.

Compensation :

The target hiring range for this position is $45416.03 to $56770.04 with a maximum of $68124.04.

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 45416 - 56770

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