Executive Assistant

StackAdapt; Canada; Remote; CAD 55,000 - 75,000; Full time

Job summary

Join a leading technology company, StackAdapt, as an Executive Assistant to provide high-level administrative support. In this remote-first role, you will manage schedules, facilitate communication, and organize travel for executives. This position requires excellent organizational skills and discretion, ideal for candidates looking to make a significant impact in a fast-growing tech environment.

Benefits

Competitive salary

RRSP/401K matching

3 weeks vacation + 3 personal care days

Access to mental health care platform

Full benefits from day one

Work from home reimbursements

Optional global WeWork membership

Training and onboarding program

Coverage for personal development initiatives

Awesome parental leave policy

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to prioritize tasks and work efficiently under pressure.
• Familiarity with project management tools is a plus.

Responsibilities

• Proactively manage executives' daily schedules.
• Facilitate communication between leaders and stakeholders.
• Organize travel arrangements and itineraries.

Skills

Organizational skills

Communication

Discretion

Time-management

Detail-oriented

Education

Experience in a SaaS or tech company

Tools

Google Workspace

Microsoft Office Suite

Job description

Join to apply for the Executive Assistant role at StackAdapt

Join to apply for the Executive Assistant role at StackAdapt

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StackAdapt is the leading technology company that empowers marketers to reach, engage, and convert audiences with precision. With 465 billion automated optimizations per second, the AI-powered StackAdapt Marketing Platform seamlessly connects brand and performance marketing to drive measurable results across the entire customer journey. The most forward-thinking marketers choose StackAdapt to orchestrate high-impact campaigns across programmatic advertising and marketing channels.

The Executive Assistant provides high-level administrative support to executives by handling information requests, performing clerical functions, and maintaining executive calendars. As a rapidly growing company, there are many competing priorities for our leaders and the Executive Assistant provides support and solutions to help navigate their busy workload. The position requires discretion, excellent organizational skills, and the ability to handle sensitive information confidentially.

StackAdapt is a Remote First company. We are open to candidates located anywhere in Canada for this position.

What you'll be doing:

• Proactively manage SVP and VP's daily schedule, including planning and prioritizing meetings and appointments.
• Facilitate communication between the leaders and external clients, internal team members, and other stakeholders.
• Organize travel arrangements and itineraries for business trips.
• Handle personal reimbursements and other confidential administrative tasks.
• Prepare documents, reports, and presentations for executive meetings and events.
• Assist with coordinating off-site meetings and events including food ordering, meeting needs, agenda support, and note taking.
• Anticipate the needs of the executive and proactively address issues before they arise.
• Organize and maintain executive files, records, and documentation.
• Support project teams by tracking deadlines, organizing resources and helping to keep projects on schedule.
  
  

What you'll bring to the table:

• Proven experience as an Executive Assistant, or similar role, ideally with time spent at a high-growth SaaS or tech company
• Outstanding organizational and time-management abilities.
• Proficiency in office productivity tools, with a preference for Google Workspace (Gmail, Google Meet, Drive); experience with Slack and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is also beneficial.
• Excellent communication skills, both written and verbal.
• Discretion and trustworthiness when handling confidential information.
• Ability to prioritize tasks and work efficiently under pressure.
• Detail-oriented with a high level of accuracy in work.
• Familiarity with project management tools and software is a plus.
  
  

StackAdapters enjoy:

• Competitive salary
• RRSP/401K matching
• 3 weeks vacation + 3 personal care days + 1 Culture & Belief day + birthdays off
• Access to a comprehensive mental health care platform
• Full benefits from day one of employment
• Work from home reimbursements
• Optional global WeWork membership for those who want a change from their home office
• Robust training and onboarding program
• Coverage and support of personal development initiatives (conferences, courses, etc)
• Access to StackAdapt programmatic courses and certifications to support continuous learning
• An awesome parental leave policy
• A friendly, welcoming, and supportive culture
• Our social and team events!
  
  

StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.

About StackAdapt

We've been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We've been awarded:

Ad Age Best Places to Work 2024

G2 Top Software and Top Marketing and Advertising Product for 2024

Campaign’s Best Places to Work 2023 for the UK

2024 Best Workplaces for Women and in Canada by Great Place to Work

#1 DSP on G2 and leader in a number of categories including Cross-Channel Advertising

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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