Executive Assistant w / Strong Project Management Skills

Take It Easy Group; Abbotsford; Remote; CAD 50,000 - 75,000; Full time

Job summary

Take It Easy Group is looking for a full-time Executive Assistant with strong project management skills to support C-suite leaders and senior executives in a remote capacity. The ideal candidate will have over five years of experience and thrive in adaptable, fast-paced environments, utilizing tools like Google Workspace and Slack.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Experience in fast-moving environments like startups.
• Strong communication skills, both written and verbal.

Responsibilities

• Manage calendars and coordinate meetings for multiple clients.
• Drive cross-functional projects and maintain internal systems.
• Serve as a liaison between executives and stakeholders.

Skills

Organizational skills

Project Management

Communication

Adaptability

Technical Savvy

Tools

Google Workspace

Slack

Notion

Asana

Job description

Take It Easy is a collective of seasoned Executive Assistants and Project Managers who thrive in fast-paced, ambiguous environments. We support high-growth startups, creative agencies, and mission-driven leaders with strategic execution and operational calm. Our work is grounded in flexibility, trust, and a shared commitment to helping leaders do their best work.

About the Role

We’re hiring a sharp, highly organized Executive Assistant with strong project management skills to join our growing remote team. This full-time role will support multiple clients—think founders, C-suite leaders, and senior executives—across different industries. You'll be their right-hand partner, owning calendars, managing communications, moving projects forward, and creating systems that bring clarity to the chaos.

We’re looking for someone based in Canada (PST strongly preferred) who is comfortable in start-up or professional services environments where priorities shift quickly and no two days are the same.

Key Responsibilities

• Provide proactive executive support : manage calendars, coordinate meetings, book travel, and draft communications
• Own and drive cross-functional projects and operational workflows to completion
• Serve as a gatekeeper and liaison between executives, teams, and external stakeholders
• Maintain internal systems : organize shared drives, maintain SOPs, track deliverables
• Anticipate needs, surface blockers, and recommend improvements
• Manage competing priorities across multiple clients with clarity and calm

You Might Be a Fit If You

• Have 5+ years of experience as an Executive Assistant, Project Manager, or Chief of Staff
• Are based in Canada (strong preference for Pacific Time Zone)
• Have supported executives or teams in ambiguous, fast-moving environments (think early-stage startups, creative agencies, or consultancies)
• Communicate clearly and thoughtfully, both in writing and over Zoom
• Love streamlining messy processes and can operate independently with minimal direction
• Are tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and Asana
• Enjoy variety in your work and thrive when wearing many hats

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