Executive Assistant

StackAdapt Inc.; Canada; Remote; CAD 50,000 - 80,000; Full time

Job summary

A leading company in digital advertising is seeking an Executive Assistant to support their executives in managing busy schedules and various administrative tasks. This remote-first role involves communication facilitation, travel organization, and confidential information management in a dynamic, high-growth environment, offering a competitive salary and comprehensive benefits.

Benefits

Competitive salary

RRSP/401K matching

3 weeks vacation + 3 personal care days + 1 Culture & Belief day + birthdays off

Comprehensive mental health care platform

Work from home reimbursements

Optional global WeWork membership

Robust training and onboarding program

Personal development initiatives coverage

Access to programmatic courses and certifications

Parental leave policy

Qualifications

• Proven experience as an Executive Assistant, ideally in a high-growth SaaS or tech company.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and work efficiently under pressure.

Responsibilities

• Manage executives' daily schedules and prioritize meetings and appointments.
• Facilitate communication between leaders and stakeholders.
• Organize travel arrangements and prepare documents for meetings.

Skills

Organizational skills

Time-management

Communication

Discretion

Detail-oriented

Education

Experience as an Executive Assistant or similar role

Tools

Google Workspace

Microsoft Office Suite

Project management tools

Job description

StackAdapt is a self-serve advertising platform that specializes in multi-channel solutions including native, display, video, connected TV, audio, in-game ads and digital out-of-home ads. We empowerthousandsof digitally-focused companies to deliver outcomes and exceptional campaign performance everyday. StackAdapt was founded with a vision to be more than an advertising platform, it’s a hub of innovation, imagination and creativity.

The Executive Assistant provides high-level administrative support to executives by handling information requests, performing clerical functions, and maintaining executive calendars. As a rapidly growing company, there are many competing priorities for our leaders and the Executive Assistant provides support and solutions to help navigate their busy workload. The position requires discretion, excellent organizational skills, and the ability to handle sensitive information confidentially.

StackAdapt is a Remote First company. We are open to candidates located anywhere in Canada for this position.

What you'll be doing:

• Proactively manage SVP and VP's daily schedule, including planning and prioritizing meetings and appointments.
• Facilitate communication between the leaders and external clients, internal team members, and other stakeholders.
• Organize travel arrangements and itineraries for business trips.
• Handle personal reimbursements and other confidential administrative tasks.
• Prepare documents, reports, and presentations for executive meetings and events.
• Assist with coordinating off-site meetings and events including food ordering, meeting needs, agenda support, and note taking.
• Anticipate the needs of the executive and proactively address issues before they arise.
• Organize and maintain executive files, records, and documentation.
• Support project teams by tracking deadlines, organizing resources and helping to keep projects on schedule.

What you'll bring to the table:

• Proven experience as an Executive Assistant, or similar role, ideally with time spent at a high-growth SaaS or tech company
• Outstanding organizational and time-management abilities.
• Proficiency in office productivity tools, with a preference for Google Workspace (Gmail, Google Meet, Drive); experience with Slack and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is also beneficial.
• Excellent communication skills, both written and verbal.
• Discretion and trustworthiness when handling confidential information.
• Ability to prioritize tasks and work efficiently under pressure.
• Detail-oriented with a high level of accuracy in work.
• Familiarity with project management tools and software is a plus.

StackAdapters enjoy:

• Competitive salary
• RRSP/401K matching
• 3 weeks vacation + 3 personal care days + 1 Culture & Belief day + birthdays off
• Access to a comprehensive mental health care platform
• Full benefits from day one of employment
• Work from home reimbursements
• Optional global WeWork membership for those who want a change from their home office
• Robust training and onboarding program
• Coverage and support of personal development initiatives (conferences, courses, etc)
• Access to StackAdapt programmatic courses and certifications to support continuous learning
• An awesome parental leave policy
• A friendly, welcoming, and supportive culture
• Our social and team events!

StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.

About StackAdapt

We've been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We've been awarded:

Ad Age Best Places to Work 2024

G2 Top Software and Top Marketing and Advertising Product for 2024

Campaign’s Best Places to Work 2023 for the UK

2024 Best Workplaces for Womenandin Canadaby Great Place to Work

#1 DSP on G2 and leader in a number of categories including Cross-Channel Advertising

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