Executive Assistant

easy-outsource; Canada; Remote; CAD 50,000 - 70,000; Full time

Job summary

A leading outsourcing company seeks a proactive Executive Assistant to support administrative and client-related tasks across various companies. The role requires excellent communication skills, organizational abilities, and familiarity with CRM tools like Salesforce. The ideal candidate will have 2-4 years of experience in a similar capacity, along with a stable work-from-home setup.

Qualifications

• Minimum 2-4 years experience as an Executive Assistant.
• Exceptional verbal and written communication skills in English.
• Proactive, reliable, and resourceful.

Responsibilities

• Manage calendars and coordinate meetings.
• Handle email management and follow-ups.
• Track updates in CRM systems.

Skills

Communication

Time management

Organizational skills

Multitasking

Problem-solving

Tools

Salesforce

Cascade

Supply Pro

Job description

Role Overview:
We will provide you with a proactive Executive Assistant who can support you in both administrative and client/vendor-facing tasks across your companies. This EA will focus primarily on Restoration Supply Network and will be trained to handle overflow from related ventures.

Requirements

Key Responsibilities:

● Calendar management and meeting coordination

● Email management and follow-ups

● CRM updates and pipeline tracking

● Reviewing orders and inputting into internal systems

● Assisting with vendor and client onboarding communications

● Coordinating with national brands and franchisees (e.g., ServiceMaster, Servpro)

● Internal task tracking using platforms such as Cascade, Supply Pro, and eventually Salesforce ("Slam")

● Light reporting and documentation tasks

Qualifications:

● Minimum 2-4 years proven experience as an Executive Assistant to founders, C-level executives, or business owners

● Exceptional verbal and written communication skills in English

● Demonstrated ability to manage time-sensitive and high-priority tasks

● Familiarity with tools like Salesforce, Cascade, Supply Pro, or similar CRMs

● Experience with basic social media response handling

● Strong organizational and multitasking skills

● Proactive, reliable, and resourceful with excellent problem-solving abilities

● Work-from-home ready with a stable internet connection and backup systems

● Comfortable supporting multiple projects or businesses simultaneously