Executive Assistant to Chief Executive Officer

Hunter Mercantile; Canada; Remote; CAD 55,000 - 70,000; Full time

Job summary

A well-established wealth management firm seeks a highly organized Executive Assistant to support the President and CEO in a remote role. This position offers an engaging work environment with responsibilities that ensure smooth operation of the firm's leadership, including managing calendars, coordinating meetings, and preparing vital communications.

Benefits

Competitive compensation package including salary, bonus, and benefits

Four weeks vacation

High personal satisfaction in a valuable role

Qualifications

• Experience supporting a CEO or high-growth entrepreneur.
• Strong proficiency with task management tools.
• Understanding of Islamic calendar dates a definite asset.

Responsibilities

• Act as a pivotal liaison to the executive office and manage complex calendars.
• Prepare presentations and handle confidential information.
• Coordinate internal and external meetings with timely follow-up.

Skills

Outstanding written and verbal communication skills

High attention to detail

Proactive problem solving

Experience managing high-volume calendars

Education

Minimum 3 years of executive assistant experience

Tools

Outlook

Google Calendar

Calendly

My90

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

6 days ago Be among the first 25 applicants

This range is provided by Hunter Mercantile. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$55,000.00/yr - CA$70,000.00/yr

Direct message the job poster from Hunter Mercantile

The Client: A well-established wealth management firm seeks a highly organized, professional Executive Assistant to the President and CEO. In this remote role, you will be responsible for providing high-level administrative and executive support, ensuring the smooth operation of the firm's leadership and overall business.

Here is what the Executive Assistant to the President and CEO opportunity offers you:

• A place to work where you are not a “number” but an integral part of a great wealth management company and where your ideas count.
• A competitive compensation package that includes salary, bonus, benefits and four weeks vacation
• High personal satisfaction in knowing that you are part of a growing wealth management company which offers a service that is beneficial for the financial wellness of Canadians.

Duties - As the Executive Assistant to the President and CEO, you will be responsible for:

Acting as a pivotal liaison to the executive office and proactively anticipate the President's needs Managing complex corporate and personal calendars and travel plans Prepare presentations and reports and handle confidential information Review, organize, and maintain the CEO’s inbox.Draft and manage professional communications.Proactively coordinate internal and external meetings, ensuring timely follow-up and follow-through.Coordinate with external service providers (legal, tax, insurance, etc.) to fulfill the CEO’s requests.Maintain accurate record of the CEO's book list and update personal development tracking in My90. Coordinate family holiday/travel planning with the CEO's spouseManage personal appointmentsMaintain the yearly personal event calendar for birthdays, anniversaries, and special occasions as well as important religious holidays (e.g., Ramadan, Eid, Umrah planning)Oversee coordination for quarterly in-person team meetingsCoordinate planning and purchases for staff birthdays and milestone celebrations. Organize and manage monthly coaching session logistics with external coach Maintain SOPs/checklists for repeat processes such as coaching sessions, invoice follow-ups, birthdays.Proactively improve systems and suggest tools (e.g., calendar automations, CRM tweaks, invoice reminders).

As the ideal candidate you possess:

• Minimum 3 years of executive assistant experience supporting a CEO or high-growth entrepreneur
• Experience managing high-volume calendars across multiple time zones.
• Outstanding written and verbal communication skills.
• Strong proficiency with Outlook, Google Calendar, Calendly, My90 and task management tools.
• High attention to detail, organization, and proactive problem solving.
• Experience.
• Understanding of Islamic calendar dates a definite asset

The Remuneration: Commensurate with experience and education our client is offering a competitive compensation plan which includes a base salary, bonus, benefits, 4 weeks vacation and remote work set up

Interested and qualified parties are invited to contact:

Hunter Mercantile

Hunter Mercantile is a corporate search firm recognized throughout North America as a boutique for placement for wealth management.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Investment Management, Investment Advice, and Financial Services

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