Executive Assistant

Harbr Human Resources; Toronto; Remote; CAD 75,000 - 85,000; Full time

Job summary

A dynamic organization is seeking a highly experienced Executive Assistant to provide direct support to the CEO. This remote role requires a proactive professional with at least 15 years of experience and advanced communication skills, who can thrive in a fast-paced environment while managing diverse responsibilities.

Qualifications

• Minimum 15 years of experience as an Executive Assistant.
• Strong preference for experience supporting a single C-suite executive.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Manage complex calendar coordination across multiple time zones.
• Draft high-quality correspondence to clients and executives.
• Coordinate onboarding and offboarding processes.

Skills

Exceptional communication

Organizational skills

Time management

Critical thinking

Collaborative team player

Tools

Microsoft Office Suite

Job description

Executive Assistant (Remote – Toronto-Based)Salary : $75,000–$85,000 annuallyLocation : Toronto, ON (Remote, with in-person meetings quarterly)Employment Type : Full-Time, PermanentA dynamic organization dedicated to advancing diversity, equity, and inclusion in the professional space is seeking a highly experienced Executive Assistant to provide direct support to the Chief Executive Officer. This role is best suited to a proactive, detail-oriented professional with a strong background supporting C-suite executives, who thrives in a fast-paced, remote working environment. While the role is primarily remote, candidates must reside in the Greater Toronto Area to attend occasional in-person conferences and team meetings.Key Responsibilities : Executive Support : Manage complex calendar coordination across multiple time zonesDraft high-quality correspondence to clients, stakeholders, and executivesCoordinate distribution of personal correspondence on occasionPrepare materials and agendas in advance of executive meetingsOffice & HR Administration : Maintain accurate staff records, including leave trackingFacilitate onboarding and offboarding processesCoordinate resolution of minor technology issuesProcess and track approved invoices and paymentsSpecial Projects : Contribute to ongoing administrative projects (e.g., updating internal documents, creating templates)Maintain and manage an internal talent board : posting opportunities, coordinating vendor onboarding, and reporting metricsQualifications : Minimum 15 years of experience as an Executive Assistant, with a strong preference for experience supporting a single C-suite executiveExceptional communication and grammatical skillsAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent organizational, prioritization, and time management skillsAbility to work independently with minimal supervisionProven ability to anticipate needs, think critically, and act resourcefullyComfortable with occasional flexible working hours as requiredDemonstrated ability to build strong relationships with both internal teams and external stakeholdersAdaptable and collaborative team playerApplication Process : Qualified candidates should send their resume to [emailprotected] . We thank all applicants for their interest. Only those selected for an interview will be contacted.

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