Junior Executive Assistant

RECRUITMENT PARTNERS INC.; Calgary; On-site; CAD 65,000; Part time

Job summary

A leading recruitment firm is seeking a part-time Junior Executive/Personal Assistant in downtown Calgary. The role involves managing the CEO's schedule, organizing personal tasks, and providing administrative support. The ideal candidate will have 3-5 years of experience in a similar position, excellent communication skills, and proficiency in the Microsoft Office Suite.

Qualifications

• 3-5 years experience as an Executive Assistant or in similar support role.
• Experience handling personal assistant responsibilities is desirable.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate daily with Chief of Staff on CEO's priorities and schedule.
• Manage CEO's calendar, travel, and appointments.
• Handle correspondence and maintain confidentiality.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal skills

Education

Grade 12 Diploma

Post-secondary diploma

Tools

Microsoft Office Suite

Job description

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Junior Executive/Personal Assistant - Part-Time

Our client is searching for a Junior Executive/Personal Assistant to join their team on a part-time basis in downtown Calgary. The successful candidate will handle day-to-day operations, logistical coordination, and personal support as directed.

Your Success Will Be Defined By Your Ability To

• Coordinate daily with Chief of Staff to align on CEO’s priorities, schedule, and objectives
• Manage CEO’s calendar, travel, meetings, and appointments
• Handle correspondence, emails, and calls with professionalism and discretion
• Prepare and edit reports, presentations, and other documents
• Address urgent issues and maintain confidential records
• Support special projects through research, data gathering, and timeline tracking
• Manage personal tasks including appointments, errands, and household coordination
• Plan and organize personal events and vacations
• Liaise with vendors and service providers for seamless execution of personal and professional needs
• Perform additional duties as requested by the CEO
  
  

Your strengths include:

• Minimum of 3-5 years of experience as an Executive Assistant or in a related administrative support role.
• Grade 12 Diploma or equivalent; Post-secondary diploma in a related field is preferred.
• Experience handling personal assistant responsibilities is desirable.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to build relationships at all levels.
• Candidates must possess valid Driver’s License and have own vehicle
  
  

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Shae Nesselbeck.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.

Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support - Technology

Contact us today - Your Search Partner – www.recruitmentpartners.ca

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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