Executive assistant

Kibbi Technologies Inc.; Burnaby; Hybrid; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Dental plan

Health care plan

RRSP

Learning/training paid by employer

Paid time off

Job summary

Kibbi Technologies Inc. in Burnaby, BC, is seeking an administrative professional to support associations and non-profit organizations. The role involves compiling data, establishing policies, and preparing reports for executive committees and boards.

You will coordinate meetings, travel, and events, and liaise with directors and external organizations. A college-level diploma and 2–3 years of related experience are expected, with a hybrid work arrangement.

Qualifications

• Requires college-level diploma as listed in the education section.
• 2–3 years of related administrative experience or equivalent experience.

Responsibilities

• Compile data to prepare documents.
• Establish and coordinate administrative policies and procedures.
• Prepare reports and documents for executive committees and boards of directors.
• Analyze incoming and outgoing memoranda, submissions and reports.
• Prepare and coordinate the production and submission of summary briefs and reports.
• Prepare agendas and arrange committee, board and other meetings.
• Liaise with departmental and corporate officials and other organizations.
• Arrange travel and related itineraries and reservations.
• Manage events.
• Type and proofread correspondence and maintain filing systems.
• Consult with boards of directors, senior managers and government officials.
• Manage Event Logistics.
• Prepare draft agendas and take, transcribe and distribute minutes.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Dependability

Efficient interpersonal skills

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

SharePoint

MS PowerPoint

MS Excel

MS Office

MS Outlook

MS Word

Spreadsheet

Job description

• Work Term: Permanent
• Work Language: English
• Hours: 37.5 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years
• or equivalent experience

WORK SETTING

• Associations and non profit organizations

TASKS

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Arrange travel, related itineraries and make reservations
• Manage events
• Type and proofread correspondence, forms and other documents
• Maintain filing system
• Consult with boards of directors, senior managers and government officials
• Manage Event Logistics
• Prepare draft agendas for meetings and take, transcribe and distribute minutes

COMPUTER AND TECHNOLOGY KNOWLEDGE

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet

AREA OF WORK EXPERIENCE

• Project coordination

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Attention to detail

PERSONAL SUITABILITY

• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player

SCREENING QUESTIONS

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?

WORKPLACE INFORMATION

• Hybrid

HEALTH BENEFITS

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

FINANCIAL BENEFITS

• Group insurance benefits
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

OTHER BENEFITS

• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Team building opportunitiesTravel insurance
• Variable or compressed work week