Executive Assistant

RBC; Burlington; On-site; CAD 55,000 - 75,000; Full time

Job summary

RBC is seeking an Executive Assistant to support leaders in the Leasing business. The role involves calendar management, trip coordination, document preparation, and administration, ensuring optimal support to executive leadership. Ideal candidates possess exceptional organizational and interpersonal skills along with proficiency in MS Office.

Benefits

Opportunity for career growth

Collaborative culture

Access to resources and technology

Qualifications

• Superior organizational skills for calendar management and scheduling.
• Strong interpersonal relationship skills with senior management.
• Sound judgement and strong problem-solving abilities under tight deadlines.

Responsibilities

• Manage complex travel arrangements and calendars.
• Prepare high-quality correspondence and presentation materials.
• Coordinate meetings and follow up on deliverables.

Skills

Communication

Detail-Oriented

Time Management

Teamwork

Tools

MS Office

Job description

Job Summary

Job Description

What is the Opportunity?

The Executive Assistant will play a critical role by providing direct support to leaders in the Leasing business, including Head of Leasing, Head of Equipment Financing Service Centre and the President & CEO of RCAP Leasing. You will be accountable for managing schedules, coordinate team events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leaders, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met
• Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings. As requested, take minutes for key meetings and prepare documentation and output as required from those meetings
• Within established guidelines, communicate via email and telephone to both internal staff and clients on behalf of the executive. Examples could include arranging meetings, off-site events and resolution of routine issues
• Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports and partners. As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner
• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to VP approval
• Department administration including, supporting vacation management, business continuity planning, coordinating real estate needs for the team
  
  

What do you need to succeed?

Must-have:

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member
• Sound judgement in decision making; strong problem solving skills and ability to multi-task, prioritize and work independently under tight deadlines in a fast-paced environment
• High proficiency in MS Office (Word, Excel, PowerPoint, OneNote and Outlook); Intranet and Internet navigating and research skills
  
  

Nice-to-have:

• Related experience within a matrixed corporate environment
  
  

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team
• Significant exposure to stakeholders across multiple businesses.
• Interesting, complex work that makes a difference in peoples’ lives.
• A collaborative culture that recognizes innovative business ideas.
• Access to various programs, resources and technology.
  
  

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

5575 NORTH SERVICE RD:BURLINGTON

City:

BURLINGTON

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-05-29

Application Deadline:

2025-06-12

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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