Executive And Personal Assistant

Fuze HR Solutions; Brampton; On-site; CAD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Life insurance

AD&D

Long-Term Disability (LTD)

Health Spending Account (HSA)

Group RRSP with employer matching

Discretionary year-end bonus

Employee engagement & community Initi

Community initiatives

Job summary

Fuze HR Solutions in Mississauga, ON is seeking an Executive / Personal Assistant to support senior leadership with discretion and high organization in a fast-paced environment. The role requires managing complex schedules, communications, and confidential matters, with a focus on both professional and personal responsibilities.

This full-time, in-office position offers a base salary of 70,000 CAD per year, a comprehensive benefits package including health, dental, life insurance, AD&D, LTD, a

Qualifications

• 5+ years supporting senior executives.
• Experience in EA/PA roles preferred.
• Discretion with confidential information.
• Strong organizational and time-management skills.

Responsibilities

• Manage executive calendars and priorities.
• Coordinate travel itineraries and events.
• Screen and prioritize emails and calls.
• Prepare agendas, reports, and presentations.
• Coordinate personal appointments with providers.
• Organize confidential documents and records.
• Track deadlines and deliverables.
• Support internal/external meetings and projects.
• Liaise between executives and stakeholders.

Skills

Calendar management

Travel coordination

Email screening

Document preparation

Stakeholder liaison

Confidentiality

MS Office

Communication

Time management

Meeting coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive / Personal Assistant

Location: Mississauga, ON
Work Arrangement: Fully In-Office
Compensation: $70,000 annually

Position Overview

Our client is seeking a highly organized and experienced Executive / Personal Assistant to provide comprehensive executive and personal support to senior leadership. This role requires exceptional discretion, strong judgment, and the ability to manage competing priorities across professional and personal responsibilities.

The successful candidate will be proactive, detail-oriented, and comfortable managing complex schedules, communications, and confidential matters in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and competing priorities.
• Coordinate business and personal travel, itineraries, and special events.
• Screen and prioritize emails, calls, and incoming requests.
• Prepare correspondence, meeting agendas, reports, and presentation materials.
• Coordinate personal appointments and liaise with external service providers.
• Organize confidential legal and corporate documents, files, and records.
• Track follow-ups, deadlines, and deliverables to ensure timely execution.
• Coordinate internal and external meetings and support special projects.
• Act as a liaison between executives, internal departments, and external stakeholders.

Qualifications & Experience

• Minimum 5 years of experience supporting senior executives, business owners, or executive leadership teams.
• Previous experience in a combined Executive Assistant / Personal Assistant capacity is preferred.
• Proven ability to handle confidential information with discretion and professionalism.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and manage multiple priorities.

Personal Attributes

• Highly trustworthy, discreet, and professional.
• Proactive, resourceful, and solutions-oriented.
• Strong attention to detail and sound judgment.
• Adaptable, composed, and comfortable working in a fast-paced environment.
• Strong interpersonal skills and ability to adapt to different working styles.

Compensation & Benefits

• Base salary of $70,000.
• Comprehensive health and dental coverage.
• Life insurance, AD&D, and Long-Term Disability.
• Health Spending Account (HSA).
• Group RRSP with employer matching.
• Eligibility for discretionary year-end performance bonus.
• Employee engagement, social, and community initiatives.

Additional Requirements:

Fully onsite in Mississauga, Monday to Friday, with flexibility to accommodate occasional after-hours and weekend commitments.

This posting reflects an active vacancy.