Executive Assistant

Kelly Services; Toronto; Hybrid; CAD 90,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits package

Employer-matching RRSP program

Extended healthcare

Job summary

Kelly Services in Toronto is seeking an Executive Assistant to support a busy CEO and team. This hybrid role combines executive-level administrative duties, basic accounting tasks, and event coordination in a small, collaborative office.

The ideal candidate will be highly organized, professional, and discreet, with experience supporting senior leaders in fast-paced environments and proficiency in Microsoft Office and QuickBooks Online.

Qualifications

• Experience as EA supporting a CEO in a fast-paced environment.
• Financial services or professional services background is a plus.
• Strong organizational and communication skills are essential.
• Discretion and confidentiality are critical in this role.

Responsibilities

• Provide executive support to the CEO and team, prioritizing tasks.
• Manage complex calendars and coordinate meetings across time zones.
• Arrange domestic and international travel logistics.
• Prepare and format reports, presentations, and correspondence.
• Handle confidential financial information with discretion.
• Oversee office administration and vendor relationships.
• Coordinate monthly office events and team activities.

Skills

Executive support

Calendar management

Communication

Discretion

Independent worker

Tools

Outlook

Excel

PowerPoint

QuickBooks Online

Job description

Executive Assistant

Hybrid, with three days per week in the downtown Toronto office

Permanent, full-tim e e

$100,000+ per year, plus Bonus structure

• Comprehensive benefits package
• Employer-matching RRSP program
• extended healthcare (drug plan, professional and medical services)
• dental
• life
• emergency travel assistance
• holiday and vacation pay in accordance with provincial labour law

Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.

This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.

The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

• Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
• Manage incoming communications, prioritize requests, and coordinate follow-up items.
• Handle sensitive business and financial information with discretion.
• Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
• Assist with organizing financial documentation and supporting month-end administrative processes.
• Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
• Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
• Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
• Support team activities and special projects, contributing to a positive and well-organized office environment.

Qualifications

• Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
• Experience in financial services, private equity, investment management, or professional services would be an asset.
• Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
• Excellent written and verbal communication skills and a polished, professional approach.
• Demonstrated discretion and sound judgment when handling confidential information.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
• Strong initiative, a solutions-oriented mindset, and the ability to work independently.
• A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.

This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.

Kelly is an equal opportunity employer , committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.