Executive Aircraft Scheduler – Corporate Flight Ops

Cooke Aquaculture Inc.; Saint John; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Life and disability insurance

Employee Assistance Program (EAP)

RRSP matching

Paid vacation and holidays

Wellness programs

Professional growth opportunities

Employee discounts

On-site parking

Job summary

Cooke Aquaculture Inc. in Saint John, NB, is seeking a highly organized Corporate Aircraft Scheduler to join our aviation team.

Reporting to the Chief Pilot, you will coordinate executive air travel, schedule aircraft, crews, and maintenance, and ensure accurate itineraries and passenger manifests for international trips. The role requires strong administrative skills, discretion, and the ability to work both independently and in a team.

Qualifications

• Minimum one year of post-secondary education.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Coordinate aircraft, crew, and maintenance schedules to support executive travel requirements.
• Assist with trip planning to ensure efficient use of aviation resources, resolving scheduling issues as they arise.
• Manage itinerary and passenger manifest changes, communicating updates to flight crews and stakeholders.
• Provide on-call scheduling support during assigned standby periods, including evenings, weekends, and holidays.
• Respond to aircraft scheduling requests received through phone and email.
• Maintain accurate trip information and scheduling records within the scheduling system.
• Verify that passengers have the required passports, visas, and travel documentation for international travel.
• Coordinate ground transportation arrangements with operations at destination locations.
• Prepare management reports and support chargeback review and approval processes.
• Ensure aircraft and passenger waiting areas are clean, organized, and stocked with required amenities.

Skills

Organizational skills

Administrative skills

Written and verbal communication

Discretion with confidential info

Teamwork

Education

Post-secondary education

Job description

Cooke Aquaculture Inc. in Saint John, NB, is seeking a highly organized Corporate Aircraft Scheduler to join our aviation team.

Reporting to the Chief Pilot, you will coordinate executive air travel, schedule aircraft, crews, and maintenance, and ensure accurate itineraries and passenger manifests for international trips. The role requires strong administrative skills, discretion, and the ability to work both independently and in a team.