Crew Scheduler

Chartright Air Group; Mississauga; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

100% company-paid extended health and

Dental coverage

RRSP/DPSP matching program

Job summary

Chartright Air Group in Canada is seeking a Crew Scheduler to coordinate flight crew schedules, ensuring safety, regulatory compliance, and operational continuity.

You will work with pilots and operations, monitor licenses and training, manage changes, and build relationships with contract pilots to cover vacations and disruptions. Proficiency in FCC systems and MS Office is required.

Qualifications

• Post-secondary diploma/degree in Aviation Management, Business Administration, Logistics, or related field.
• 2–5 years in crew scheduling, flight operations, dispatch, or related aviation environment.
• Experience coordinating complex schedules and managing operational changes in a fast-paced environment.
• Knowledge of CARs and Flight and Duty Time Regulations preferred.

Responsibilities

• Serve as the primary contact for crew scheduling and assign qualified flight crew.
• Ensure compliance with CARs, flight and duty time limits, rest requirements, and policies.
• Monitor crew qualifications, licenses, medicals, passports, visas, and training validity.
• Manage schedule changes due to disruptions, availability, weather, maintenance, or client requests.
• Collaborate with Flight Operations, Maintenance, Training, Payroll, and HR to support needs.
• Proactively identify and maintain relationships with contract pilots for coverage.
• Develop proficiency in FCC systems and workflows to support decisions.
• Monitor staffing trends and forecast crew availability for workforce planning.
• Contribute to continuous improvement of scheduling processes and efficiency.

Skills

Strong data entry & record management

Reporting

Confidentiality & judgment

Education

A post-secondary diploma or degree in Aviation Management, Business Administration, Logistics, or related field

Tools

Microsoft Office Suite

Crew scheduling software

Flight operations software

Job description

Join a Team That’s Going Places . Chartright Air Group is an innovator within the Canadian aviation industry, offering tailoredprivate jet charter, turn-key aircraft management, aircraft maintenance and FBO services.

Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada. For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of enthusiastic aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated.

Role Overview

The Crew Scheduler is responsible for coordinating flight crew schedules to support safe, compliant, and efficient flight operations. Working closely with pilots and operational teams, this role ensures qualified crew members are assigned appropriately while maintaining regulatory compliance and operational continuity.

What You’ll Do:

• Serve as the primary point of contact for crew scheduling matters, assigning qualified flight crew in accordance with client requirements, aircraft qualifications, and operational demands. Assign qualified flight crew based on client requirements, aircraft qualifications, and operational needs.
• Ensure crew assignments comply with Canadian Aviation Regulations (CARs), flight and duty time limitations, rest requirements, and Company policies.
• M on itor crew qualifications, licenses, medical certificates, passports, visas, and training validity.
• M ana g e schedule changes resulting from operational disruptions, crew availability, weather events, maintenance requirements, and client requests.
• Communicate schedule changes, flight assignments, and operational updates to flight crew and stakeholders.
• Collaborate with Flight Operations, Flight Coordination, Maintenance, Training, Payroll, and Human Resources to support operational requirements.
• Proactively identify, source, and maintain relationships with qualified contract pilots to ensure a readily available pool of crew resources capable of supporting operational requirements, vacation coverage, training events, reserve coverage, and short-notice operational disruptions.
• Develop and maintain proficiency in Flight Coordination Centre (FCC) systems, processes, and workflows to effectively support scheduling decisions, operational changes, and crew-related requirements.
• M on itor staffing trends and forecast crew availability to support workforce planning.
• Contribute to continuous improvement initiatives related to scheduling processes, systems, and operational efficiency.

What You Bring:

• A post- secondary diploma or degree in Aviation Management, Business Administration, Logistics, or a related field is considered an asset - equivalent combination of education and aviation experience may be considered.
• M inimum 2–5 years of experience in crew scheduling, flight operations, dispatch, workforce scheduling, or a related aviation environment.
• Experience supporting business aviation, charter operations, airline operations, or other safety-sensitive environments is preferred.
• Experience coordinating complex schedules and managing operational changes in a fast-paced environment.
• Experience working with flight crew qualifications, training requirements, and regulatory compliance is considered an asset.
• Knowledge of Canadian Aviation Regulations (CARs) and Flight and Duty Time Regulations is preferred.

Hours of Work:

Work hours will be on rotational 12-hour shifts in a “554” scheme that includes morning, afternoon and night shifts.

We will consider an equivalent combination of education and experience.

Additional Requirements

• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Experience using crew scheduling, flight operations, or workforce management software.
• Ability to interpret and maintain records related to crew qualifications, training, and compliance requirements.
• Comfortable working with multiple systems and databases in a dynamic operational environment.
• Strong data entry, reporting, and record management skills.
• Ability to maintain confidentiality and exercise sound judgment.

Why Chartright?

• Make an Impact :Help shape the future of a growing aviation company.
• Be Part of a Winning Team :Work with talented professionals who value collaboration and excellence.
• Drive Change :Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results.
• Grow Your Career :Access opportunities for personal and professional development.
• Competitive Benefits :Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage.
• Employee Perks :We offer a variety of partnerships, offering discounts for employees and their families.
• Plan Ahead :Benefit from our generous RRSP/DPSP matching program.

Our Values In Action

We Love What We Do

We Explore with Intention

We Are a Team

We Are Client — Driven

We Grow Together

Diversity & Inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role.

We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada. If you require accommodation during the hiring and selection process, please advise the recruiter or contact [e-mail] .

We thank all applicants for their interest. Only those selected for an interview will be contacted.