Administrative Assistant

Airswift; City of Cold Lake; On-site; CAD 40,000 - 55,000; Full time

Job summary

Airswift is seeking an Administrative Assistant to join our client in Cold Lake, AB. This 1-year contract role supports a department with a senior Administrative Assistant, including training and mentoring junior staff.

Responsibilities include typing, filing, answering phones, scheduling, calendaring, and coordinating meetings. Strong communication and MS Office skills are essential; experience with SAP, Kronos, and SharePoint are assets.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency with MS Office (Word, Excel, PowerPoint) and Outlook.
• Strong administrative coordination abilities.
• Experience managing multiple calendars/clients (6–10 calendars).
• Purchase Orders and Expense Management experience.

Responsibilities

• Typing, filing, answering phones and scheduling.
• Calendaring and scheduling meetings and conferences.
• Record keeping and coordinating meetings and conferences.
• Obtaining supplies and sorting/distributing mail.
• Lead projects and mentor other staff where needed.

Tools

MS Office

Outlook

Kronos

SharePoint

Job description

Airswift is working with one of our major clients in the Oil & Gas industry to find an Administrative Assistant to join their team in Cold Lake, AB. This is a 1-year contract with the possibility of extension.

Main functions

Provides administrative support to a department and/or an individual. This position would typically include a senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Moreover, the nature of the job is generally creating rather than maintaining and developing rather than monitoring.

Duties may include:

Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.

Skills and Qualifications

• Excellent verbal and written communication skills
• MS Office (Word, Excel and PowerPoint) and Outlook
• Strong administrative coordination abilities
• Experience managing more than 1 client (6 - 10 calendars to manage)
• Purchase Orders and Expense Management experience
• Administrative background in Oil and Gas companies or related industries (Construction, Engineering, Mining...) preferred
• Office Administration Diploma is an asset
• SAP, Kronos and Sharepoint knowledge is an asset
• Professionals must drive a personal vehicle to the site, which is a 30-minute drive from Cold Lake and Bonnyville.