Executive Administrative Assistant

L'OREAL GROUP; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to support its Professional Products Division. In this role, you will facilitate the smooth operation of the division by managing schedules, coordinating travel, and preparing essential documents. This position offers the chance to work closely with a dynamic leadership team and contribute to innovative projects that drive growth in the beauty sector. Join a passionate team in a stimulating environment that values professional development and inclusivity, where your organizational skills and discretion will make a significant impact.

Benefits

Opportunities for learning and professional development

Inclusive work environment

Dynamic work environment

Supportive team culture

Qualifications

• 3-5 years of experience as an administrative assistant.
• Excellent communication skills in English and French.

Responsibilities

• Provide comprehensive administrative support to the Division President.
• Coordinate schedules, business travel, and meetings.

Skills

Administrative Management

Organizational Skills

Communication Skills

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Teamwork

Discretion

Flexibility

Education

College Diploma (DEC)

Bachelor's Degree in Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hello, we're L'Oréal,

We're not just building brands, we're shaping how the world experiences beauty (and it takes a lot of cool jobs to do it).

Intrigued? Keep reading, this might be the opportunity you've been searching for.

A Day in the Life

As a Senior Administrative Assistant within the Professional Products Division, you will provide comprehensive administrative support to the Division President and their team. You will work closely with a dynamic leadership team, contributing to the smooth operation of the division. You will be responsible for planning and coordinating schedules, business travel, and meetings, as well as preparing documents and PowerPoint presentations. You will also have the opportunity to participate in special projects and act as a point of contact for the team. This role offers an excellent opportunity to develop your administrative skills and contribute to the success of a leading division in the beauty industry. This role directly contributes to the success of the division by ensuring efficient and effective administrative support, allowing the leadership team to focus on strategic initiatives. This aligns with L'Oréal's purpose of creating beauty that moves the world, by supporting the team that drives innovation and growth within the Professional Products Division.

• Administrative and Organizational Management: Coordinating schedules, arranging business travel, planning and preparing meetings, managing emails and correspondence.
• Executive Support: Preparing documents, reports, and presentations (PowerPoint), managing product requests and purchase orders, tracking deadlines.
• Onboarding New Employees: Coordinating the arrival and integration of new employees within the team.
• General Support: Acting as a point of contact for the team, managing requests and information, ensuring follow-up on administrative tasks.

We Are Looking For

You are a great fit for this role if you possess:

• A recognized college diploma (DEC) or Bachelor's degree in administration or a related field.
• Three to five years of relevant experience in an administrative assistant role.
• Excellent written and verbal communication skills in both English and French.
• Strong proficiency in Word, Excel, and PowerPoint, as well as experience working in a Windows environment.
• Excellent organizational skills, a strong ability to manage priorities, and meet deadlines.
• Excellent teamwork, discretion, and flexibility.

What's In It For You

• A stimulating and dynamic work environment within a leading company in the beauty industry.
• The opportunity to contribute to the success of a growing division.
• Opportunities for learning and professional development.
• An inclusive and respectful work environment.
• The chance to be part of a committed and passionate team.

We're committed to guaranteeing inclusive recruitment processes and to advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual's gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.