Executive administrative assistant

L'Oréal; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Senior Administrative Assistant, where you'll provide essential support to a dynamic leadership team in the beauty industry. This role offers a unique opportunity to enhance your administrative skills while contributing to the success of a leading division. You will coordinate schedules, manage business travel, and prepare impactful presentations, all in a stimulating and inclusive work environment. If you thrive in a fast-paced setting and are passionate about supporting innovation and growth, this position is perfect for you.

Benefits

Opportunities for learning and professional development

Inclusive and respectful work environment

Dynamic work environment

Participation in special projects

Qualifications

• 3-5 years of experience as an administrative assistant.
• Strong proficiency in Microsoft Office tools.

Responsibilities

• Coordinate schedules and manage business travel arrangements.
• Prepare documents and presentations for the leadership team.

Skills

Administrative Management

Organizational Skills

Communication Skills (English and French)

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Teamwork

Education

College Diploma (DEC) or Bachelor's in Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hello, we’re L’Oréal,

We're not just building brands, we're shaping how the world experiences beauty (and it takes a lot of cool jobs to do it).

Intrigued? Keep reading, this might be the opportunity you've been searching for.

A Day in the Life

As a Senior Administrative Assistant, you will provide comprehensive administrative support to the President and their team. You will work closely with a dynamic leadership team, contributing to the smooth operation of the division. You will be responsible for planning and coordinating schedules, business travel, and meetings, as well as preparing documents and PowerPoint presentations. You will also have the opportunity to participate in special projects and act as a point of contact for the team. This role offers an excellent opportunity to develop your administrative skills and contribute to the success of a leading division in the beauty industry. This role directly contributes to the success of the division by ensuring efficient and effective administrative support, allowing the leadership team to focus on strategic initiatives. This aligns with L'Oréal's purpose of creating beauty that moves the world, by supporting the team that drives innovation and growth within the company.

• Administrative and Organizational Management: Coordinating schedules, arranging business travel, planning and preparing meetings, managing emails and correspondence.
• Executive Support: Preparing documents, reports, and presentations (PowerPoint), managing product requests and purchase orders, tracking deadlines.
• Onboarding New Employees: Coordinating the arrival and integration of new employees within the team.
• General Support: Acting as a point of contact for the team, managing requests and information, ensuring follow-up on administrative tasks.
  
  

We Are Looking For

You are a great fit for this role if you possess:

• A recognized college diploma (DEC) or Bachelor's degree in administration or a related field.
• Three to five years of relevant experience in an administrative assistant role.
• Excellent written and verbal communication skills in both English and French.
• Strong proficiency in Word, Excel, and PowerPoint, as well as experience working in a Windows environment.
• Excellent organizational skills, a strong ability to manage priorities, and meet deadlines.
• Excellent teamwork, discretion, and flexibility.
  
  

What’s In It For You

• A stimulating and dynamic work environment within a leading company in the beauty industry.
• The opportunity to contribute to the success of a growing division.
• Opportunities for learning and professional development.
• An inclusive and respectful work environment.
• The chance to be part of a committed and passionate team.
  
  

We’re committed to guaranteeing inclusive recruitment processes and to advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual’s gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.