Executive Administrative Assistant

Acute Care Alberta; Calgary; Hybrid; CAD 328,000 - 546,000; Full time

Job summary

Acute Care Alberta is seeking an Executive Administrative Assistant to support the Executive Director and Surgical Care Alberta. This role handles office management, strategic planning support, committee and project coordination, and confidential executive communications.

Responsibilities include managing calendars, preparing meeting materials, taking minutes, processing invoices, and ensuring efficient operations across a large multi-stakeholder environment.

Qualifications

• Five+ years of executive administrative experience in a complex setting.
• Proven ability to manage calendars, correspondence and meeting materials.
• Strong proficiency with MS Office and enterprise systems.

Responsibilities

• Provide executive administrative support to senior leaders.
• Manage complex schedules, prepare packages, and take minutes.
• Coordinate committees, projects and organizational initiatives.
• Handle invoices, expenses, time entry and confidential information.
• Ensure effective communication and liaison across stakeholders.

Skills

Executive support

Schedule coordination

Calendar management

Confidentiality

Communication

Team coordination

Education

High school diploma

Post-secondary in Business Administration or Office Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Supporting the Executive Director of Surgical Care Alberta, the Executive Administrative Assistant is responsible for providing senior administrative management services for the Executive Director and the organization and participates in planning and implementation of initiatives and projects and achieving the goals and objectives of the organization. This position acts on behalf of leadership in fulfilling operational accountabilities and assisting leadership in managing a wide scope of responsibilities in accordance with priorities for Surgical Care Alberta.

Description:

They will provide services in office management, issues management, strategic planning support, portfolio support, committee support, project management, stakeholder liaison and executive administrative support. This position will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives in Surgical Care. This position assists in the management of correspondence, documents, data collection; maintains appointment calendar, coordinates and schedules meetings, prepares meeting packages and takes and distributes minutes; processes invoices, expense claims, time entry, and assists with IT issues. This position is responsible for supporting and organizing several related activities to ensure the goals and objectives of the team are accomplished. The incumbent will be required to provide a high standard of interpersonal communication and must demonstrate confidentiality, flexibility, and initiative working with members of the Surgical and Acute Care Alberta Leadership Team. The incumbent will achieve the goals and objectives of the portfolio and assist in managing a wide range of sensitive and complex issues.

• Classification: Executive Admin Support
• Union: Exempt
• Unit and Program: Surgical Care Alberta
• Primary Location: Southport
• Location Details: Eligible to work remote within Alberta
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 18-SEP-2026
• Date Available: 05-OCT-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.78
• Maximum Salary: $39.66
• Vehicle Requirement: Not Applicable

• Classification: Executive Admin Support
• Union: Exempt
• Unit and Program: Surgical Care Alberta
• Primary Location: Southport
• Location Details: Eligible to work remote within Alberta
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 18-SEP-2026
• Date Available: 05-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.78
• Maximum Salary: $39.66
• Vehicle Requirement: Not Applicable

Required Qualifications:

High school diploma required; post-secondary education in Business Administration, Office Administration, or a related field is preferred.A minimum of five years of progressively responsible executive administrative experience supporting senior leaders in a complex organization is required. Experience within healthcare, government, public sector, or other large, multi-stakeholder environments is preferred.Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with the ability to leverage technology to support executive operations and collaboration.Demonstrated experience coordinating complex schedules, managing competing priorities, preparing executive correspondence and meeting materials, and supporting committees, projects, and organizational initiatives.Strong understanding of administrative, financial, and organizational processes. Experience working with corporate systems, records management practices, and confidential information is required.An equivalent combination of education and experience may be considered.

Additional Required Qualifications:

Demonstrated ability to manage multiple priorities and work effectively in a fast-paced environment with frequent interruptions, tight deadlines, and changing demands. Exceptional organizational, time management, communication, and interpersonal skills are required.Proven ability to exercise sound judgment, maintain strict confidentiality, anticipate executive needs, and resolve complex administrative issues with minimal direction.Demonstrated ability to work independently while building effective working relationships and contributing positively within multidisciplinary teams.Strong attention to detail and the ability to prepare accurate correspondence, reports, presentations, and meeting materials for senior leadership audiences.

Preferred Qualifications:

Experience with Microsoft SharePoint, document management systems, e-People, MarkView, iExpense, or similar enterprise systems is preferred. Experience supporting recruitment activities, budget monitoring, performance reporting, project coordination, and organizational change initiatives is an asset.Demonstrated ability to develop collaborative relationships with executives, physician leaders, staff, and external stakeholders is preferred.

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